Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support our construction operations. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple responsibilities, and ensures the smooth day-to-day functioning of the office. The successful candidate will handle a wide range of administrative tasks, from filing and ordering materials to coordinating vehicle maintenance, managing licenses, and supporting project teams. Key Responsibilities Perform general administrative duties including filing, scanning, data entry, and document management. Prepare, track, and process purchase orders, material orders, and supplier paperwork. Coordinate scheduling and maintenance for company vehicles, including service records and repairs. Assist with maintaining company licensing, certifications, and compliance documents. Support project managers with job documentation, project files, and communication with vendors or clients. Maintain organized office systems and ensure that all administrative processes run efficiently. Handle incoming calls, emails, and correspondence with professionalism and strong customer service. Assist with payroll preparation, timesheets, and basic accounting tasks as needed. Monitor deadlines, follow up on outstanding items, and help ensure projects stay on track. Prepare reports, spreadsheets, and presentations using MS Office and Excel. Assist Sales and Business Development staff as needed. Qualifications & Skills Proven experience in administrative support, preferably in construction, or a related industry. Strong computer skills, including proficiency in Microsoft Office , Excel , Outlook, and basic data management. Excellent written and verbal communication skills. Strong organizational skills with the ability to prioritize tasks and meet deadlines. Detail-oriented, reliable, and able to work independently as well as collaboratively. Ability to manage multiple tasks in a dynamic, fast-moving environment. Valid driver’s license is an asset. What We Offer A supportive team environment Opportunities for growth and professional development Competitive compensation based on experience This can be a Part time Position or Full-time. Job Details Seniority level: Entry level Employment type: Part-time Job function: Administrative Industries: Office Administration Referrals increase your chances of interviewing at Confidential Global by 2x #J-18808-Ljbffr Confidential Global