Accounts Payable Specialist

Linden Community Schools Job Description Job Title: Accounts Payable Specialist Department: Business Office Reports To: Director of Business Services FLSA Status: Non-Exempt Updated: Updated, June 2026 Job Purpose Under the supervision of the Director of Business Services, this person performs accounts payable functions related to the district’s business department. This position will also be responsible for additional duties as outlined below. Preferred Qualifications High school diploma required. Associates or Bachelor’s degree in business, accounting, or related field preferred. Appreciation for the importance of details and accuracy. Experience operating office equipment including adding machine, PC-type computers, laser printers, remote computer terminal. Ability to maintain confidentiality of information. Ability to work cooperatively with other district staff to complete assigned tasks and solve problems. Essential Duties And Responsibilties Process purchases and order requisitions submitted from building-level staff into purchase orders Verifies approvals of requisitions Process invoices for payment, after verifying all conditions are met, including satisfactory delivery and billing Monitor listing of all open purchase orders and actively seek disposition by consulting with various district personnel and vendors, if necessary Prepare voucher check listings for each weekly check run and compile a master list on a monthly basis for review and approval by the Board of Education Prepare applicable year-end reports and assist in the preparation of documents for the school district’s annual independent audit Respond to vendor inquiries regarding payment of invoice(s) Assist with processing 1099s for year-end reporting Maintain W-9 file Performs other business office-related functions as may be assigned by the Director of Business Services. Staff State Reports (i.e. TSDL, REP, OEAA, EEM) Red Rover reconciliation of substitutes/SchoolsOPEN, assist school district staff as needed, general overview of Red Rover Absence & Management System. Qualification Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before staff. Mathematical Skills Excellent mathematical skills. Ability to calculate figures and amounts such as discounts, interest, proportions and percentages. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Supervisory Responsibilities None. Reasoning Ability Ability to define problems, collect data, establish facts and draw valid conclusions. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, communicate and talk or hear. The employee frequently is required to walk, use fingers, tools or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. The employee is continuously required to meet deadlines with severe time constraints, interact with the public and other staff, and attend administrative meetings and board meetings as necessary. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Statement Of Nondiscrimination It is the policy of the Linden Community Schools not to discriminate on the basis of race, color, national origin, sex, (including sexual orientation or transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities. The following person have been designated to handle inquiries regarding nondiscrimination policies: District Compliance Officers Linden Community Schools 7205 W. Silver Lake Rd. Linden, Michigan 48451 View phone number on click.appcast.io #J-18808-Ljbffr