Supervisory Program Manager

Summary

The Supervisory Program Manager position is in the Administrative Office of the U.S. Courts (AO) Office of the Deputy Director Office of AO Human Resources (AOHR). The AOHR is responsible for providing human resources services to the AO management and staff; and developing and administering the AOs human resources management and pay system consistent with the Administrative Office Personnel Act of 1990 and other federal statutes .

Duties

The Administrative Office of the U.S. Courts (AO) Office of AO Human Resources is seeking an experienced and highly organized Supervisory Program Manager to join its team in the People Culture and Court Engagement (PCCE). This position reports to the Attorney Advisor & Access Program Manager.

The PCCE programs group includes several key initiatives: the Directors Leadership Program the Court AO Exchange Program the Administrative Office of the United States Courts (AO) Select Orientation Program the Model Intern Program and the Judiciary Mentorship the future it will also encompass AO Training programs.

The ideal candidate must have supervisory experience and possess strong written and verbal communication skills to present coherent and persuasive ideas to senior-level executives and other key decision makers. The ideal candidate must be team-oriented and have experience managing programs focused on one or more of the following: customer engagement recruitment pipeline development and employee engagement development and retention.

The duties of this position include but are not limited to:

1. Supervising the daily operations of assigned staff ensuring compliance with agency policies and mentoring direct reports to foster a supportive environment that encourages professional growth collaboration and a shared commitment to organizational success.
2. Overseeing the strategic allocation of work assignments among direct reports ensuring equitable distribution efficiency and fostering a robust cross-training and succession planning framework.
3. Administering assigning programs and project within PCCE.
4. Developing relationships with internal AO and judiciary staff and offices regarding key program and project matters.
5. Serving as a Contracting Officer Representative on contracts supporting assigned programs and projects.
6. Serving as a subject matter expert and principal advisor to the Office of AO Human Resources (AOHR) and PCCE management on all assigned programs projects and initiatives.
7. Interacting with customers program participants staff and management at all levels to prevent or resolve program challenges.
8. Managing program budgets program evaluations reporting requirements and various other operational functions.
9. Participating in internal and external meetings conferences engagements and program recruitment events.
10. Drafting coordinating developing communications and responding to all aspects of PCCE program matters including information requests reports audit responses program evaluations and internal reviews.
11. Overseeing the coordination of the PCCE internal program budget including finance cost savings analysis travel and procurement matters.
12. Translating PCCE managements guidance on resource management program requirements and cost reviews; and resolving associated issues and keeping stakeholders informed.
13. Developing and facilitating training related to PCCE programs for AO and judiciary audiences.
14. Advising PCCE management and collaborating with staff on long-range planning and other program-related planning initiatives.
15. Developing strategies and action plans for prospective changes and requirements to meet both current and forecasted program needs.
16. Conducing qualitative and quantitative analyses of program data as part of an annual program review cycle.

Requirements

Conditions of employment

CONDITIONS OF EMPLOYMENT

1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection withdrawal of an offer of employment or dismissal after being employed.
2. Selection for this position is contingent upon completion of OF-306 Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue) non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States please refer to Form I-9 Employment Eligibility Verification.
3. All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
4. New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify including your rights/responsibilities visit new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
5. You will be required to serve a trial period if selected for a first-time appointment to the Federal government transferring from another Federal agency or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
6. If appointed to a temporary position management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification Compensation and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience : Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience must demonstrate experience in ALL areas defined below:

• Experience working as a program or project manager and implementing projects.
• Coordinating internal budget functions finance management cost savings analysis travel arrangements procurement and other operational programs.
• Experience writing and communicating program objectives processes and outcomes.

Highly Desired :

• Experience managing programs focused on customer engagement recruitment pipeline development employee engagement development and retention.
• 3 years of supervisory experience.

Applicants with the following certifications are highly desirable :

• Lean Six Sigma Green Belt or higher.
• Project Management
• Program Management

Education

This position does not require education to qualify.

Additional information

The AO is an Equal Opportunity Employer.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

IC