Administrative Assistant

Job Description

Job Description

Robert Half is a 3 month contract opening to identify a highly organized and detail-oriented Administrative Assistant to provide essential support to the Director of Nutrition Services. This is an excellent opportunity for an administrative professional who enjoys supporting a busy department, managing confidential information, coordinating with multiple stakeholders, and helping ensure day-to-day operations run smoothly. The ideal candidate will be proactive, dependable, customer-service oriented, and comfortable working with parents, district departments, and internal staff.

Key Responsibilities

• Provide administrative support to the Director of Nutrition Services and Distribution and the broader department.
• Scan, organize, and fax meal applications and related documentation.
• Assist with processing meal applications and communicate directly with parents regarding applications, requirements, and next steps.
• Coordinate equipment repair requests with the IT Department and assist with closing out related work orders within the district's ticketing system.
• Assist with scheduling interviews, meetings, reservations, and other appointments using Outlook.
• Support occasional event coordination, including office lunches, BBQs, large meetings, and other department events.
• Assist with the preparation and production of monthly reports and department documents; training will be provided.
• Create, update, and maintain documents using Google Docs and other administrative tools.
• Serve as a liaison between employees and Human Resources regarding medical claims, doctor's notes, and other confidential documentation.
• Assist with reconciling employee absence reports and maintaining accurate records.
• Support the monthly timecard processing process; training will be provided.
• Perform general administrative duties, including document management, data entry, filing, correspondence, and other projects as assigned.

Qualifications

• Previous administrative or office support experience required.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and customer service skills, with the ability to work professionally with parents, employees, district staff, and other stakeholders.
• Comfortable handling confidential and sensitive information with discretion.
• Proficiency with Microsoft Outlook and Google Docs.
• Experience with document processing, scheduling, data entry, and general office administration.
• Ability to learn new systems and processes, including ticketing systems and timekeeping platforms.
• Strong attention to detail, follow-through, and problem-solving skills.
• Previous experience in a school district, public sector, education, or similarly structured organization is a plus.