Administrative Assistant

Administrative Assistant

Team is seeking an Admin Assistant to join the team and help provide support to a senior leader to ensure the preparedness of all meetings, organize, and manage calendar. Arrange meetings (internal team & external customer/vendor/partner) and coordinate conference logistics as required. Schedule appointments and complete travel or conference arrangements; read and respond to correspondence as agreed to by management. Process expenses associated with such travel/meeting coordination for assigned management staff. Maintain/prioritize and organize Outlook calendar/folders for assigned management personnel. Prepare/administer complex (activity/expense) reports, projects, documentation and correspondence, which may also require collecting, organizing, and analyzing data.

Must have Expert level experience with Outlook and calendaring. Experience with calendar management and scheduling calls. Positive attitude and highly professional demeanor. Good writing and communication skills. Multi-tasking, and time management skills. Proficiency in Microsoft Office applications, including Word, Excel and PowerPoint and G-suite products as well for similar applications. Good written English skills to send out internal emails or notifications. Experience supporting an organization in a fast-paced and dynamic environment is good to have.

Location: The right candidate can work out of Palo Alto location or South SF. Interview: Phone followed by onsite.