Document Specialist I

Role supports trade compliance and focuses on document control/compliance auditing.
Primary responsibility is reviewing and auditing export documentation, including:
• irway bills
• Export filings
• Trade compliance documents
Requires strong attention to detail when comparing export documents against filing records.
New hire will receive hands-on training from an employee currently performing the process.
Prior trade compliance experience is preferred but not required.
Candidates with some understanding of shipping, export/import processes, or document control will have an advantage.
Experience managing and organizing documentation is important.
Candidates should be familiar with:
• Microsoft Office applications (required)
• dobe Acrobat (including editing/updating PDF documents)
• SAP (preferred; considered a strong plus)
Experience in receiving, shipping, logistics, import/export, or similar operational environments is beneficial.
Hiring manager noted that candidates without any exposure to shipping or logistics processes may struggle to understand the work.
Understanding of export/import basics, including:
• irway bills
• Filing processes
• Import/export documentation is highly desirable.
Documentation work comprises approximately:
• 90% saving, organizing, auditing, and uploading files
• 10% gathering documents
Contract is currently expected to be 6 months, with potential extension based on:
• Business needs
• Performance
• ttendance
No specific minimum years of experience required.
Basic experience with:
• irway bills
• SAP
• Export/import processes is considered sufficient and highly valuable.
Interview process:
• Primarily conducted by the hiring manager
• May include one additional participant
• Questions will focus on export process knowledge and relevant experience
• Interview format will be an in-person interview
Potential red flags:
• Candidates seeking to use the role solely as a steppingstone into a regulatory position.
• Candidates without any understanding of shipping, receiving, or documentation processes
Ideal candidates may come from backgrounds such as:
• Receiving
• Shipping
• Logistics
• Document control
• Export/import administration
• Office environments involving document management and compliance-related paperwork.