Administrative Operations Specialist - Receptionist

Easterseals MORC is hiring for a Administrative Operations Specialist - Receptionist to help make a difference and become part of something bigger than yourself!


We are looking for Game Changers !

The types of people who wake up excited to make a difference. The superheroes of their field who care about the people they serve. If that sounds like you, we want you on our team.

Benefits of Being a Superhero!

Benefits:

• Low-cost Dental/Health/Vision insurance
• Dependent care reimbursement, and up to 5 days paid FMLA for maternity, paternity, foster care and adoption.
• Generous 401K retirement plan
• Paid Leave Options Available
• Up to $125 bonus for taking 5 days off in a row.
• 10 paid holidays and 3 floating holidays (Over 30 days total of paid time off)
• Wellness Programs
• We are a PSLF (Public Service Loan Forgiveness) Employer.
• We provide bonuses and extra incentives to reward hard work & dedication.
• Mileage reimbursement in accordance with IRS rate.
• Free financial planning services through our partnerships with the LoVasco Consulting Group, and SoFi.
• Student loan repayment options
• Pet Insurance

Qualifications :

• High School Diploma or equivilent
• Two years of experience in an Administrative Support role; preferably medical

Duties and Responsibilities:

This position provides excellent customer service to individuals and families, managing office flow, collecting payments, and verifying authorizations. Responsibilities include answering and triaging calls, scheduling appointments, updating account information, and ensuring compliance with various policies.

• Demonstrate ability to engage consumers in a welcoming, hopeful, empathetic manner regardless of disability or phase of recovery.
• Demonstrate excellent customer service to internal and external customers.
• Check patients in and out for services and manage the flow of patients and other patrons in the office.
• Take patient payments during check in or out or via phone call.
• Check for prior authorizations for services and assist with prior authorization communications or insurance initiation.
• Update patient account with new and/or changed demographic and insurance coverage, including verification when needed.
• Answer and triage internal and external telephone calls, conduct initial screening to determine the nature of requests or problems, take messages, refer to the appropriate parties, and perform related customer service activities representing the program to the public.
• Answer calls via the phone queue as assigned and assist callers with their requests.
• Complete requests in the email queue as assigned.
• Complete requests in the voicemail queue as assigned.
• Maintain the lobby, follow opening and closing duties, and escalate issues to the appropriate party when necessary.
• Assist patients with basic billing questions such as balance due, and transfer more complex inquiries to the billing team.
• Provide back-up coverage for centralized schedulers.
• Provide back-up coverage for vitals.
• Maintain appointment status.
• Answer both general and specific inquiries regarding departmental procedures, including interpretation of policies and procedures when needed.
• Operate a variety of office machines, such as personal computers, scanners, copy machines, and calculators.
• Ensure that paperwork is maintained in accordance with HIPAA guidelines as well as Easterseals MORC policies and procedures.
• Provide general assistance for program tasks when available, including scanning, mailing, and other basic administrative duties, only when not actively engaged in primary reception responsibilities.
• Collaborate on special team projects as assigned.
• Maintain full compliance with mandatory training requirements.
• Demonstrate knowledge of principles of trauma informed care.
• Show willingness to support and assist consumers with trauma related issues.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.