Administrative Coordinator

IDEA Administrative CoordinatorThis job posting is not for any specific role that is currently open. Instead, applying to this posting allows IDEA to gather your information and assess your fit and move quickly once our team identifies an available opportunity for the 2026-2027 Academic Year with an intended start in July 2026. Please continue to monitor our Career Site and apply to any current vacancies that match your interests.Role Mission: IDEA Administrative Coordinators provide clerical support to the principal(s), so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality.What We OfferCompensation:Compensation for this role is set at an hourly rate ranging between $18.49 for 0 years of experience and $23.11.Other Benefits:We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.What You Bring -- CompetenciesQualifications:Education: High school diploma required, associate's or bachelor's degree preferredExperience: 2+ years' experience working in an administrative support positionKnowledge and Skills:High-level proficiency with Microsoft OfficeProficient keyboarding skillsEffective organization, communication, and interpersonal skillsExceptional organizational skillsAbility to follow written instructionsExperience working in an administrative support positionAbility to think proactively and work with minimal directionAbility to pleasantly communicate with all levels of staff and the publicWhat You'll Do -- AccountabilitiesResponsibilities:Manage principal's correspondence, including answering incoming phone calls, emails, and lettersPlan, prepare, and update principal's calendarSchedule events and plan logistics for meetingsReconcile credit cards and prepare monthly expense reportsOther duties as they arise including but not limited to covering the front office during receptionist lunch breaks or vacanciesProvide student supervision during lunch/recess dutyComplete duty assignments during school dismissal (may include walker escorting, bus loading, car-rider loading, front office phone communication)Call families of absent students each dayCall families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volumeCoordinate with campus leaders and grade level team leaders to ensure regular family communications occur through newsletters, social media, and school eventsOnboard new students and families throughout the year as needed on behalf of principalPrepare and manage employee break and supply rooms (may include organizing, decorating, restocking, or cleaning as needed)Receive deliveries and enter into purchasing system to ensure accurate and timely vendor paymentsAbout IDEA Public SchoolsAt IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools.IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report's top high schools lists. IDEA serves over 80,000 college-bound students in 143 schools across Texas, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college.When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.Staff Culture and BelongingAt IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here!To ApplyPlease submit your application online through Jobvite. It's in your best interest to apply as soon as possible.IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at View phone number on click.appcast.io.