Senior Administrative Assistant to Director of Blended Learning Programs and Support

Senior Administrative Assistant for Director for Blended Learning Programs and Support

Education/Certification: Required High School Diploma Preferred: Customer Services, bookkeeping experience, Experience in education Functions Experience Required: Proven performance in position with similar responsibilities Minimum of three years administrative secretarial experience Personal Qualifications Required: Proven performance in position with similar responsibilities Minimum of three years administrative secretarial experience Relates positively to others Communicates effectively in oral and written form Possesses organizational and time management skills, analytical, and office management Ability to work independently with little or no supervision Proficient in spelling, typing, word processing, public relations, and records management Takes initiative in completing assigned duties Displays reliability, productivity, and adaptability in meeting the organization's needs Demonstrates efficiency in the application of established procedures Demonstrates ability to handle multiple priorities effectively, work under pressure, meet deadlines, and maintain confidentiality Bilingual (Spanish) preferred Technology Proficiencies Required: Level 2-Applied (use of) Computer operations Software productivity tools (i.e. Microsoft Office) E-mail Printers Job-related financial and student management systems Multimedia tools electronic file management CCISD Acceptable use Policy and Technology Ethic/Etiquette applications Technical Skills, Knowledge, and Abilities Required: Organizational and time management skills Critical thinking and problem-solving skills Effective written and oral communication skills Ability to communicate effectively at all organizational levels Ability to work independently and to follow district accounting procedures with minimal or no supervision Ability to exercise good judgment in prioritizing tasks, meet deadlines and maintain confidentiality Ability to convey and receive information and/or instruction to and from internal/external customers through spoken expression Ability to interpret policy, procedures, and data Ability to manipulate tools/equipment/keyboards Assists the Director in the preparation and compilation of budget and capital outlay requests, and utilizes Business PLUS Works closely with professional and auxiliary staff Takes notes, composes and types letters, reports, transmittals, and other information as needed Proofreads all documents for spelling and typographical errors Organizes materials, tasks, assignments, and other activities Maintains an up-to-date file pertinent for the Director Collaborates with the Offices of Finance and Purchasing Maintains a calendar of daily activities, makes appointments, schedules meetings, and coordinates the location Receives visitors, giving information in accordance with approved procedure Opens and distributes both school and U. S. mail, checks and notates deadlines Makes travel arrangements including hotel and airline reservations for out-of-district meetings/conferences Performs general secretarial duties which include, but are not limited to, answering telephones, taking messages, providing information in accordance with approved procedures Understands and publicly supports District and campus-level policies, procedures, and practices Performs other job-related duties as assigned by the Director WORKING CONDITIONS: Multiple task environment, high intensity public relations Communicates effectively in both oral and written formats Maintains emotional control under stress. Works occasional prolonged and irregular hours