Payroll Administrator

Job Description

Job Description

We are looking for a detail-oriented Payroll Administrator to support payroll, employee administration, and travel coordination for a busy construction-focused organization. This contract position has the potential to become permanent and is ideal for someone who can manage payroll activities accurately, keep employee records current, and help coordinate field staff logistics across project sites. The role also contributes to benefits administration and office support functions, requiring strong organization, sound judgment, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities:
• Gather time and payroll details from field supervisors and enter accurate records into the payroll platform for weekly processing.
• Communicate with project leaders to confirm payroll review, resolve discrepancies, and finalize approved pay data before submission to the payroll provider.
• Prepare payroll-related reports for accounting purposes, including project labor summaries and retirement contribution updates for recordkeeping.
• Maintain employee files by uploading time records, tracking work assignments, and confirming active project status for field personnel.
• Review per diem eligibility based on project location and upcoming work schedules, then calculate and update travel-related payments accordingly.
• Coordinate out-of-town travel arrangements for field employees, including lodging, scheduling support, and logistics tied to project assignments and transfers.
• Assist with employee benefits and personnel administration such as vacation tracking, holiday coordination, health insurance matters, injury documentation, and day-to-day employee questions.
• Support additional administrative tasks, including handling tenant-related paperwork and recording lease income for shared building space.
• Contribute to special assignments and process improvements as needed to support payroll, employee services, and administrative operations.• At least 2 years of experience in payroll, HR administration, or a closely related support role, with the ability to manage full-cycle payroll tasks.
• Practical knowledge of payroll processing for a workforce ranging from approximately 100 to 500 employees, including multi-state payroll exposure.
• Experience using payroll and accounting systems such as ADP Workforce Now and QuickBooks, with comfort working in automated reporting environments.
• Understanding of 401(k) administration, employee deductions, expense-related processing, and health insurance support activities.
• Background in construction, contracting, or another field-based workforce environment is preferred.
• Strong attention to detail, accuracy, and follow-through when handling pay data, employee records, and compliance-sensitive documentation.
• Ability to interpret and apply company policies and regulatory requirements related to payroll, benefits, and employee administration.