Administrative Support Specialist

Administrative Support Specialist

The Administrative Support Specialist provides administrative support to the faculty, students, and designated staff members for the Advanced Education in General Dentistry program to ensure efficient office operations. This position will assist the Preceptors in General Dentistry and Predoctoral Program Director with all courses, labs and schedules, student assignments, eMedley and STAR grading (report/exam/grading software) and student certificates/awards. The Administrative Support Specialist will electronically track students competencies and requirements so updates can be instantly reflected. The person in this position works in close collaboration with other administrative staff in the Division to manage social media groups (Facebook, Instagram, ASOD Weekly Wisdom, etc.) and on other projects as required. This position will work closely with the Business Coordinator and will provide backup support to the clinical front desks and use EPIC software when needed. The position is the first contact for the Department of Restorative Sciences – Generalists and will provide overall administrative management and coordination of functions for the area discipline within the department.

Minimum Education and Experience Requirements - High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences - Experience working in a clinical, academic, or healthcare environment. Demonstrated commitment to excellent customer service, with strong interpersonal, communication, and problem-solving skills. Knowledge of basic accounting principles and practices, with the ability to perform financial and administrative functions accurately. Proficiency in Microsoft Office applications, including Word, Excel, and Access; familiarity with Mac operating systems and software preferred. Experience with University systems and software, with demonstrated ability to collaborate effectively in a team-oriented environment.

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities - Not Applicable.

Position/Schedule Requirements - Overtime occasionally

Special Instructions

Equal Opportunity Employer Statement - The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Applicant Documents

Required Documents

1. Curriculum Vitae / Resume
2. Cover Letter
3. List of References

Optional Documents

1. Certification/licenses

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.
   • High school diploma/GED and at least one year of office support experience
   • Associate's, Bachelor's, Master's, or Doctorate in any field
   • Combination of post high school education and/or experience in office support to equal at least 1 year
   • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
   • None of the above
2. * Please describe your experience supporting an academic, clinical, or graduate program. What responsibilities did you manage independently? (Open Ended Question)
3. * Describe your experience with financial administration, procurement, travel, or account reconciliation. Which systems have you used? (Open Ended Question)