Administrative Assistant

Administrative Assistant

We're looking for a highly organized and proactive Administrative Assistant to support senior leadership in a fast-paced, collaborative environment. In this role, you'll play a key part in keeping operations running smoothlymanaging schedules, coordinating meetings, and ensuring seamless communication across multiple teams and organizations. This is a great opportunity for someone who thrives in a dynamic setting, enjoys multitasking, and takes pride in staying one step ahead.

What You'll Do

Executive & Team Support

• Provide day-to-day administrative support to senior leadership
• Coordinate activities and follow-ups across multiple teams and stakeholders
• Anticipate leadership needs and proactively prepare for upcoming priorities

Calendar & Schedule Management

• Manage complex, frequently changing calendars using Microsoft Outlook
• Coordinate meetings, conference rooms, and visitor schedules
• Communicate schedule changes quickly and effectively to all participants

Meetings & Coordination

• Organize and support team and leadership meetings
• Prepare agendas, attend meetings, and capture notes and action items
• Track and follow up on key deliverables and action items

Travel & Expense Management

• Arrange domestic and international travel, including logistics and itineraries
• Prepare and submit expense reports accurately and on time
• Anticipate potential travel challenges and plan alternatives

Office Operations & Technology

• Support the setup and operation of audiovisual and telecommunications equipment
• Help maintain smooth day-to-day operations within the office environment

What You Bring

Required Qualifications

• 3+ years of experience supporting senior leaders as an Administrative Assistant (ideally in a government or defense-related environment)
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience managing calendars, emails, and schedules in a fast-paced environment
• Experience coordinating travel (domestic and international) and expense reporting
• Ability to obtain a DoD Security Clearance

Skills & Strengths

• Highly organized with strong attention to detail
• Excellent time management and ability to prioritize competing tasks
• Strong written and verbal communication skills
• Proactive, self-motivated, and able to work with minimal supervision
• Comfortable working with a variety of stakeholders across different teams and organizations
• Quick learner with a positive, team-oriented mindset

Nice to Have

• Advanced skills in Microsoft Outlook and Office tools
• Experience working in a fast-paced, multi-team or cross-organizational environment
• Experience managing travel risks and adjusting plans as needed
• Experience supporting diverse teams, including international stakeholders