Factoring Operations Specialist

Job Description

Job Description

We are looking for a Factoring Operations Specialist to support core back-office processing for a payroll services organization in West Henrietta, New York. This Long-term Contract position focuses on maintaining accurate financial operations, meeting critical banking and reporting deadlines, and helping deliver dependable service to clients. The person in this role will work closely with internal partners to handle reconciliations, cash activity, invoice-related processing, and exception resolution while preserving strong operational controls.

Responsibilities:
• Prepare recurring funding reports and perform detailed reconciliations tied to purchased invoices, receivables activity, and reserve balances.
• Review, organize, and validate data files in Excel before completing imports and related processing tasks across operational systems.
• Enter and maintain invoice and transaction information with a high level of accuracy to support reliable downstream reporting.
• Coordinate the movement of funds through wire and ACH activity in alignment with required banking cutoffs and daily timelines.
• Produce aging schedules, subsidiary detail, and other operational reports while ensuring payroll and invoicing records align with accounting data.
• Investigate exception items, analyze discrepancies, and partner with relationship-focused teams to resolve issues efficiently and document outcomes clearly.
• Maintain complete, audit-ready processing records and follow established procedures, compliance expectations, and internal controls.
• Monitor daily and weekly deliverables to ensure time-sensitive operational work is completed accurately and on schedule.
• Contribute ideas that improve workflow efficiency, strengthen data quality, and support more consistent processing results.• Associate’s degree in Accounting or comparable hands-on experience in financial or operational processing.
• Strong Microsoft Excel capability, including experience working with large datasets, reconciliations, and file validation.
• Practical knowledge of accounts receivable, accounts payable, cash application, payroll-related transactions, or tax-related processing.
• Demonstrated accuracy in data entry and reporting within deadline-driven, high-volume environments.
• Ability to manage multiple priorities while maintaining close attention to detail and procedural consistency.
• Effective communication skills and a collaborative approach when working across operations and client-facing teams.
• Experience in factoring, payroll processing, or financial operations is preferred.
• Familiarity with reconciliation practices and exception handling workflows is a plus.