Interim Accounting Manager

Summary

The Interim Accounting Manager oversees accounts payable, general accounting, and payroll functions to ensure timely, accurate, and compliant financial processing, data collection, reporting, and internal controls. The Interim Accounting Manager manages day-to-day accounting operations, supports month-end and year-end close activities, provides oversight of payroll and accounts payable processes, and supports a variety of projects as needed.

Essential Duties and Responsibilities

• Directly manages a team of 3 personnel within the Accounting department.
• Oversees daily accounting operations to ensure timely, accurate, and complete processing of accounts payable, general ledger, and payroll transactions.
• Oversees accounts payable processes, including vendor invoice processing, payment runs, vendor maintenance, employee expense reimbursements, and related internal controls.
• Reviews accounts payable aging, payment schedules, vendor statements, and other AP reports to ensure invoices are processed accurately and paid in accordance with company policies and payment terms.
• Ensures proper coding, approval, documentation, and compliance with established policies for vendor invoices, employee reimbursements, credit card activity, and related payables transactions.
• Supports vendor setup and maintenance procedures, including review of required documentation, tax forms, and compliance with internal control requirements.
• Oversees payroll-related accounting functions, including review of payroll entries, payroll-related reconciliations, labor cost allocations, payroll accruals, and related reporting.
• Reviews weekly payroll processing to ensure accurate payments to all employees.
• Coordinates with payroll personnel, human resources, operations, and other departments to ensure payroll data is accurate, complete, timely, and properly reflected in the general ledger.
• Reviews payroll-related liabilities, deductions, benefits, tax withholdings, and employer costs for accuracy and proper reconciliation.
• Supports compliance with payroll policies, wage and hour requirements, payroll tax reporting, and related recordkeeping requirements in coordination with internal stakeholders and external service providers as needed.
• Oversee accurate and timely W-2 and 1099 filings.
• Handles banking duties, which include ACH files, ACH returns, positive pay files, check reconciliation files, positive pay exceptions and stop pays.
• Reviews daily banking activity reports for bank accounts.
• Performs various banking duties as needed.
• Reviews and/or prepares balance sheet account reconciliations monthly, quarterly, and annually and ensures balance sheet accounts are presented in accordance with GAAP.
• Reviews and/or prepares applicable manual journal entries or imports.
• Oversees monthly general ledger close process and ensure all processes are completed within 5 business days.
• Ensures timely and accurate financial data reporting.
• Assist with preparation and consolidation of budgeting plans and reforecasting.
• Lead annual year-end corporate audit, including coordinating with external CPA firm.
• Assists in performing year end duties: consolidated trial balance, preparation of various schedules/eliminations, auditor requests, final close of the year in ERP.
• Ensures Standard Operating Procedures are consistently adhered to and continually developed to provide the necessary general ledger and financial reporting assurance.
• Assists with contractor licensing and registrations as needed.
• Assists with company credit card program as needed.
• Displays strong technical knowledge of ERP application.
• Maintains various spreadsheets needed to perform duties.
• Participates in process improvements as needed.
• Exhibits regular and reliable attendance in person as required by the Supervisor, Company guidelines, and/or project and office obligations.

Management Responsibilities

• Effectively hires, trains, coaches, disciplines, and develops employees to achieve and maintain positive working relationships within the department.
• Achieves desired results through effective leadership and appropriate influence while adhering to established policies and procedures.
• Assigns, prioritizes, and reviews work to ensure deadlines are met and accounting activities are performed accurately and in accordance with company policies, procedures, and internal controls.

Additional Duties and Responsibilities

• Models and reinforces safety as a top priority of the organization. Always wears a hard hat and other appropriate personal protective equipment in the field.
• Ensures client satisfaction, both internally and externally, through positive, pleasant, professional, and efficient handling of issues.
• Properly represents Filanc with external parties (partners, authorities/regulators, etc.).
• Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties.
• Performs other duties as assigned by the Supervisor.

Knowledge, Skills, and Abilities

• Experience with Viewpoint Vista preferred.
• Experience with processing multi-state payroll, unions, and California prevailing wage, preferred.
• Calculates figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Organizes and manages time, duties, and activities efficiently.
• Utilizes Microsoft Office-based applications and project management software systems appropriate for this role.

Education and Experience

Bachelor's degree or equivalent and 4-6 years related experience, or equivalent combination of education and experience. Previous experience with all accounting functions preferred.

Equal Opportunity Employer, including disabled and veterans.