Project Coordinator - Procurement

Job Summary:

The Project Coordinator supports the procurement department by managing procurement projects from initiation through completion. This role involves maintaining accurate documentation, tracking timelines and deliverables, and facilitating communication among procurement staff, internal departments, and suppliers. The coordinator ensures procurement activities are efficient, consistent, and compliant with organizational policies and regulations, while also improving processes and tools using technologies like SharePoint. Responsibilities:

• Coordinate procurement projects from intake through completion by tracking milestones, scheduling meetings, and documenting decisions and action items.
• Serve as a central point of contact for internal departments, procurement staff, and suppliers, providing timely updates and follow-up.
• Manage the procurement intake process, including reviewing, prioritizing, and routing requests to procurement resources after discussion with the Procurement Director.
• Track project status, deadlines, dependencies, and risks using SharePoint.
• Help develop and implement SharePoint tools for tracking intake and status.
• Organize information and create tools that improve visibility, accountability, and workflow management.
• Work independently while effectively coordinating with the Procurement Director.

Required Skills & Certifications:

• Minimum 3 years of experience coordinating procurement projects or related business functions.
• Proficiency in using SharePoint for tracking projects and managing information.
• Strong organizational skills with attention to detail and follow-through.
• Ability to manage multiple priorities and coordinate with various stakeholders.
• Demonstrated ability to improve processes and workflow management tools.
• Effective communication skills to serve as a liaison among teams and suppliers.

Preferred Skills & Certifications:

• Experience in procurement or related administrative operations.
• Familiarity with procurement policies and regulatory compliance.
• Experience developing SharePoint tools or similar project management systems.

Special Considerations:

• Candidate must physically reside within the United States for the duration of the assignment.
• Compliance with Commonwealth of Virginia security policies prohibiting offshore IT contractors.
• Ability to work on-site in a hybrid capacity as required.

Scheduling:

• Hybrid work schedule: work from home on Monday and Friday, in-office Tuesday through Thursday.
• Assignment duration from September 8, 2026, through March 31, 2027.