Accounts Payable Email Administrator

Job Description

Job Description

Accounts Payable Email Administrator Position Summary

The Accounts Payable Email Administrator supports the Accounts Payable department by managing external vendor communications and providing administrative invoice support. This role serves as a primary point of contact for vendors regarding payment updates, invoice status, and requests for clarification—primarily via email , with occasional phone calls as needed.

The individual will work closely with the Accounts Payable Manager to ensure vendors receive timely and accurate information. As workload allows, the role will also assist with invoice entry, filing, and data accuracy checks .

• Communicate with vendors primarily via email to provide payment updates and request information.
• Follow up on missing or unclear invoice details to support timely processing.
• Handle inbound vendor phone calls as needed and relay collected information to the Accounts Payable Manager.

• Enter invoices into the Workday system accurately and efficiently.
• Spot-check entered data for accuracy and completeness.
• File and organize paper and electronic records once invoices are entered.
• Support the AP team with general administrative tasks as needed.

• 1–2 years of experience in data entry, accounts payable support, or administrative roles
• College degree required
• Strong written communication skills, especially professional email correspondence
• High attention to detail and accuracy
• Basic to intermediate proficiency with Microsoft Excel and other office tools
• Comfortable working in fast-paced, transactional environments

• Prior exposure to Accounts Payable or finance operations
• Experience using Workday or similar ERP systems
• Strong organizational and filing skills
• Ability to prioritize tasks and follow up independently

• Office-based Accounts Payable department with 15+ team members
• Professional, collaborative team atmosphere
• Business casual dress code
• Consistent weekday schedule offering strong work-life balance

• Join the largest regional healthcare system in the area
• Strong potential for long-term employment and internal growth
• Gain valuable experience supporting healthcare finance operations
• Stable daytime hours in a collaborative team environment

Job Type & Location

This is a Permanent position based out of Albany, NY.

The pay range for this position is $17.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Albany,NY.

This position is anticipated to close on Jun 15, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.