Executive Assistant

Executive Assistant

The Executive Assistant provides administrative support to executives and leaders using organizational, relational, and computer skills. Supports leaders by prioritizing work, handling information requests, performing clerical functions, and anticipating the needs, and expectations of executives and leaders in a confidential manner.

Job Description:

Schedule:

• Full time, benefit eligible
• 40 hrs/week
• Regular business hours (7:30a-4:00p, 8:00a-4:30p, etc)
• Based at Thedacare- Oshkosh
• Occasional travel including Fond du Lac and Neenah
• Preferred Executive Assistant experience,
• Must have strong communication skills, strong relationship building, proactiveness, and can work independently.

Key Accountabilities:

• Represents ThedaCare and executives and leaders through professional demeanor, use of discretion and confidentiality, and exemplifying the values and behaviors at the highest level of professionalism.
• Organizes and coordinates workloads for executives and leaders through effective calendar management.
• Coordinates and plans details related to events and travel.
• Coordinates communications for executives and leaders including taking calls, responding to e-mails, and interfacing with internal and external customers. Responds to complex scenarios and facilitates timely responses and decisions.
• Produces and distributes presentations, minutes, agendas, and documents in an accurate and confidential manner.
• Coordinates the ordering of office supplies, maintaining of office equipment, and approval of expenditures and items as directed by executives and leader.
• Organizes and maintains file systems to efficiently support leaders and executives.

Qualifications:

• High School diploma or GED preferred
• Must be 18 years of age
• Three years of administrative support experience including one year of support at the executive level

Physical Demands:

• Ability to move freely (standing, stooping, walking, bending, pushing, and pulling) and lift up to a maximum of twenty-five (25) pounds without assistance
• Job classification is not exposed to blood borne pathogens (blood or bodily fluids) while performing job duties

Work Environment:

• Normally works in climate controlled office environment
• Frequent sitting with movement throughout office space
• Use of computers throughout the work day
• Frequent use of keyboard with repetitive motion of hands, wrists, and fingers

Position requires compliance with department specific competencies.

Scheduled Weekly Hours: 40

Scheduled FTE: 1

Location: Oshkosh Expansion Hospital - Oshkosh, Wisconsin

Overtime Exempt: No

Worker Shift Details: Days