Administrative and Communications Assistant - Kodiak, AK

Job Description

Job Description

The Natives of Kodiak (NOK) are looking for an administrative assistant to work in the office located in Kodiak, AK.

The Administrative and Communications Assistant provides general administrative support and will also serve as Receptionist. We are looking for a creative, organized, and tech-savvy individual with experience in marketing and communications who is also comfortable managing administrative functions. This role is divided between administrative and communications responsibilities. This position will be in the Natives of Kodiak office located in Kodiak, AK. This position does not qualify for relocation.

Hiring preference will be given to Natives of Kodiak, Inc. Shareholders and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).

WHY WORK HERE?

• Competitive salary $21-$24/hour
• Benefits selected start the first month after hire.
• Robust benefit options: medical, vision, dental, additional life insurance, critical illness, additional hospitalization coverage, pet insurance, and identity theft offerings.
• Company paid 1X salary life insurance, short term disability and long-term disability insurance.
• Company match up to 4% on 401K.

RESPONSIBILITIES:

Administrative Support

• Responsible for coordinating office procedures, maintaining contact lists, training logs, schedule trainings, and educational opportunities.
• Assist in the preparation of regularly scheduled reports, photocopy and print out documents on behalf of other colleagues, produce and distribute correspondence memos, letters, faxes and forms.
• Organize and schedule meetings and appointments, book travel arrangements and answer direct phone calls. Book conference calls, rooms, taxis, couriers, hotels etc.
• Develop and maintain computer and manual filing systems, order office supplies, receive, sort, distribute, and respond to mail.
• Prepare and monitor invoices, submit and reconcile expense reports.
• Provide general support and information by answering questions and requests, reply to email, telephone or face to face enquiries
• Handle multiple projects; research and creates presentations. Take accurate minutes of meetings.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Placing and expediting orders for supplies and verifying receipt of supplies.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Handle sensitive information in a confidential manner.
• Develop, resolve, and update administrative systems to make them more efficient.
• Other administrative duties when required.

Communications Support

• Act as primary point of contact for maintaining the company’s primary and KOMAN Holdings subsidiary websites.
• Oversight and maintenance of shared internal corporate communication and branding materials and facilitation of use by NOK subsidiary, KOMAN Holdings companies.
• Day-to-day control of priorities, monitoring, maintenance, troubleshooting, and security of WordPress websites.
• Support for and creation of consistent communications and branding tools for subsidiary company use using Adobe Creative Suite.
• Ensure all work products match established corporate communications and branding strategies.
• Contribute to various corporate activities including events meeting and conference supports as requested.
• Contribute to overall corporate communication and branding plan content/updates.

EDUCATION :

• High School Diploma or GED is required
• Associates degree or equivalent experience is preferred.

REQUIRED QUALIFICATIONS:

• 2 years’ office experience is required.
• At least 1 year corporate communications, branding and website support experience.
• Experience utilizing WordPress to design and manage company websites.
• Experience creating corporate communication and branding strategies/tools.
• Must be able to manage multiple projects and deadlines with no decrease in productivity.
• Strong computer skills with a high proficiency with the Microsoft Office Suite.
• Excellent interpersonal skills; must be able to work independently and interact effectively with all levels of the organization.
• Excellent time management skills and ability to multi-task and prioritize work
• Excellent oral and written communications skills.
• High ethical standards and the ability to maintain confidential information.
• Excellent organizational skills and detail oriented.

NOK is an Equal Opportunity Employer: Veterans/Disabled and other protected categories.

As a Federal Contract Employer, KOMAN Families of Companies follows Federal Laws as it pertains to drug testing. All candidates who receive a written offer of employment will be required to undergo drug testing for commonly abused controlled substances in accordance with Federal Law. It is important to note although a State may have legalized a controlled substance, if the controlled substance is illegal per Federal Law, it is then considered to be illegal. KOMAN Families of Companies is a Drug-Free Workplace. Successful completion of a background and DMV record check also must be completed prior to hire.