Office Manager

Job Description Job Description We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include answering incoming phone calls, screening and directing the calls that come in, making office supplies arrangements, greeting visitors, input of healthcare related data, run and maintain reports in regards to data collected, organize and upload receipts and other documents, and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities
Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
Organize the office layout and order stationery and equipment
Answer incoming phone calls, screen, and direct them
Enter healthcare related data on to different online portals
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Organize purchases, keeping track of and logging receipts and other related documents
Data Entry projects from CFO.
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Skills
Proven experience as an Office manager, Front office manager or Administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel, in particular)
Experience with shared data bases (Google Drive)
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Job Type: Full-time
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person