Administrative Assistant 2

Administrative Assistant 2

This position is open to Alaskan residents only. Please check out the residency definition to determine if you qualify. Join us as an Administrative Assistant 2. What you will be doing You will be a vital part of the Libraries, Archives, and Museums (LAM) Management Team.

Accounts payable/receivable, payroll, and HR tasks

Procurement, travel coordination, and budget tracking

Point of sale operations and building management

Daily operations (working Sunday -Thursday during tourist season, Monday - Friday during off-season)

Our Mission, Values, and Culture LAM's mission is to promote lifelong learning through Alaska's diverse history, art, and culture. This position supports that mission by delivering essential financial and administrative services across all sections, strengthening collaboration and stewardship.

Benefits of Joining Our Team

Supportive, collegial work environment

Access to training and professional development

Career advancement opportunities within the State of Alaska

Meaningful work that serves Alaska's communities

Opportunity to build skills and grow professionally

The Working Environment You Can Expect Located in the beautiful Father Andrew P. Kashevaroff (APK) Building in downtown Juneau. The building offers dedicated parking, an on-site café, and scenic views of the Gastineau Channel and surrounding mountains. The work culture is collaborative and professionally inspiring.

Who We Are Looking For

Accounting Operations: Knowledge of general ledger accounting and the control/subsidiary account relationships and reconciliation techniques, including accounts receivable, accounts payable, and disbursing officer's accountability

Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.

Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior

Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.

Minimum Qualifications

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Additional Required Information

At the time of the interview, please provide the following:

Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.

Current performance evaluation, if available.

A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.

While CPR and First Aid certification are desirable, they are not required by regulation or law.

Valid driver`s license, preferred.

Frequent use of: Alaska Administrative Manual, Alaska Administrative Code, Alaska Statutes, union contracts, State Personnel Rules, ALDER, IRIS manuals.