Payroll Specialist

Payroll Specialist

Compensation: $34–$38/hour, depending on experience Location: Santa Rosa, CA Schedule: Full-time, onsite

ProSearch Recruiting Group is partnering with a well-established and highly respected construction organization in Santa Rosa to identify an experienced Payroll Specialist to join their accounting/payroll team.

This is a great opportunity for someone who enjoys the detail and pace of payroll and wants to join a stable organization with a collaborative team environment. The Payroll Specialist will play an important role in supporting weekly union payroll, certified payroll reporting, timecard processing, and other payroll-related functions.

What You'll Be Doing

• Support the processing of accurate and timely weekly payroll
• Review, audit, and transfer employee timecards and payroll data
• Assist with union and certified payroll processing and reporting
• Process payroll adjustments and edits and help resolve discrepancies
• Run and review timecard and change reports prior to payroll processing
• Assist with weekly electronic payments
• Provide backup support for union reporting and other critical payroll functions
• Work closely with field leadership to research and resolve timekeeping and payroll discrepancies
• Maintain accurate payroll records while ensuring confidentiality and compliance
• Assist with process improvements and identify opportunities to increase payroll efficiency and accuracy
• Provide backup support to the payroll team during deadlines, absences, and other time-sensitive situations

What We're Looking For

• 3–5+ years of payroll experience
• Previous construction and/or union payroll experience strongly preferred
• Experience with certified payroll is highly desirable
• Strong understanding of payroll processes, timekeeping, and payroll reporting
• Excellent attention to detail and accuracy
• Strong organizational skills with the ability to manage competing deadlines
• Comfortable researching discrepancies and independently working through payroll issues
• Proficiency with Microsoft Office, particularly Excel
• Experience with construction/payroll systems is a plus
• Strong communication skills and a collaborative, team-oriented approach
• Ability to handle confidential employee and payroll information with discretion

Why Consider This Opportunity?

This is an opportunity to join a long-standing, stable organization within the construction industry that values its employees and has built a strong reputation throughout the North Bay. You'll be joining an established payroll team where accuracy, collaboration, and continuous improvement are valued.

The organization offers competitive compensation, a comprehensive benefits package, and the opportunity to build a long-term career with a company that is deeply rooted in the local community.