Corporate Meetings & Events Coordinator

Omni Corporate Offices

Omni Hotels and Resorts creates genuine, authentic guest experiences at over 50 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.

Overview

The Meetings & Events Coordinator supports the Corporate Sales Meetings & Events division through the planning, coordination, and execution of corporate meetings, sales trainings, conferences, and incentive programs. This role coordinates event logistics from initial planning through post-event reporting, partnering with Corporate Sales leadership, hotel teams, and external vendors to deliver high-quality programs aligned with Omni Hotels & Resorts brand standards.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple events simultaneously while supporting both independently managed programs and large-scale corporate events.

Responsibilities

• Coordinate corporate meetings, sales training, and internal programs from initial planning through post-event follow-up while supporting larger corporate events including trade shows, golf tournaments, advisory boards, incentive trips, and department conferences.
• Partner with leadership and internal stakeholders during the planning phase to align on program objectives, meeting agendas, event timelines, and overall program logistics.
• Develop event registration platforms using Cvent, SurveyMonkey, or Microsoft Forms for registration, event websites, attendee communications, and reporting.
• Coordinate attendee logistics including rooming lists, travel manifests, and ground transportation as required.
• Create event specifications for hotel teams and review Banquet Event Orders (BEOs) to ensure accuracy and alignment with program requirements.
• Produce event communications and materials including Know Before You Go guides, agendas, signage, amenity cards, menus, and informational materials using Canva.
• Design and prepare attendee materials including name badges and coordinate the ordering and organization of event merchandise, apparel, and branded swag through external vendors.
• Coordinate A/V needs and collaborate with hotel teams to ensure all meeting and event logistics are properly executed.
• Provide on-site event coordination and travel support on multi-day events, assisting with event setup, attendee needs, vendor coordination, and troubleshooting during live programs.
• Create and distribute post-event surveys using SurveyMonkey, compile attendee feedback, and review results with leadership to support continuous improvement of meetings and training programs.
• Assist with post-event bill review and rebill processing for internal accounting.

Qualifications

• Bachelor's degree in Hospitality Management, Event Management, Communications, or a related field, or equivalent professional experience.
• 1-3 years of experience in meetings, events, hospitality, or corporate program coordination.
• Strong organizational and project management skills with exceptional attention to detail.
• Ability to manage multiple events and deadlines simultaneously in a fast-paced environment.
• Excellent written and verbal communication skills with a strong client-first mindset.
• Experience working with event technology platforms including Cvent, SurveyMonkey, and Microsoft Forms.
• Experience creating event communications and materials using Canva and related design tools.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Ability to collaborate effectively with internal teams, hotel partners, and external vendors.
• Willingness to travel and provide on-site event support during meetings, training, and corporate programs.
• Pro-active problem solver

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.


Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: View email address on click.appcast.io.