Bookkeeper

Full Charge Bookkeeper

PrideStaff Financial is seeking a detail-oriented and self-motivated Full Charge Bookkeeper to join an established and growing company in Boca Raton.

This position offers a unique balance of autonomy, structure, and direct line-of-sight to executive leadership. Operating in a high-intensity yet low-stress business casual environment, you will manage day-to-day accounting operations, coordinate with team members, and interface with clients.

Primary Responsibilities

• Accounts Receivable (A/R) & Invoicing:

  • Process quarterly mass invoicing and handle light daily invoicing using custom software and QuickBooks.

  • Receive, log, and process incoming payments (checks, credit cards, wire transfers, ACH).

  • Utilize auto-deposit slip tools and banking software; complete bank check deposits.

  • Post payments across systems, update membership expiration dates, and process account reactivations/deactivations.

  • Address billing inquiries, resolve minor underpayments via phone/email, and manage light collections.

• Accounts Payable (A/P) & Payroll:

  • Enter and categorize bills; perform bi-weekly vendor payments via checks or wire transfers.

  • Utilize bank positive pay/fraud protection tools.

  • Record bi-weekly ADP payroll and track monthly Shanghai office expenditures.

• Reconciliations & Financial Reporting:

  • Perform monthly reconciliations for multiple bank and merchant accounts.

  • Prepare structured monthly, quarterly, bi-annual, and annual financial packages for domestic and international corporate accounting teams and executive management.

  • Manage basic bookkeeping tasks for an affiliated office holding company.

• Escrow Operations & Member Evaluations:

  • Collaborate with a team member to facilitate daily ongoing escrow transactions.

  • Review and determine qualifying eligibility for complimentary member evaluations based on established guidelines.

• Team Coordination & Administrative Support:

  • Guide and coordinate with the Bookkeeping Assistant to ensure seamless coverage during absences.

  • Order and stock office supplies; handle incoming and outgoing mail using automated envelope/postage machinery.

  • Serve as primary front-desk contact for incoming deliveries and occasional guests.

Position Structure & Governance

• Reporting Structure: Reports directly to the Chief Executive Officer for all accounting operations, and to a Senior Manager for escrow department workflows.

• Standard Operating Procedures: Operates with detailed procedural manuals and contributes to their ongoing refinement.

Candidate Qualifications

• Experience & Technical Skills:

  • Proven bookkeeping experience is required.

  • Hands-on proficiency with QuickBooks is required.

  • Strong background in customer service and professional phone etiquette.

  • Excellent written communication skills.

  • Proficiency in Microsoft Windows, Outlook, Word, and Excel is preferred.

  • Bilingual abilities (especially Spanish) are a strong plus.

• Education & Professional Trait Expectations:

  • Bachelor's degree preferred.

  • High degree of autonomy and strong self-management skills.

  • Seeking a long-term career home with an established organization.

Compensation & Key Benefits

• Base Salary: $68,000/year

• Healthcare: 100% employer-paid premiums for the employee, spouse, and family (HSA-compatible high-deductible plan)

• Retirement: 401(k) with company match (up to policy limits with vesting)

• Hybrid Work Flexibility: Option to work remotely on Mondays and Fridays (subject to home environment qualifications)

How to Apply

If you meet the qualifications above and are looking for a long-term position with competitive benefits, apply today through PrideStaff Financial!

Compensation / Pay Rate (Up to): $60,000.00 - $68,000.00

All compensation and pay rates are dependent upon skills and experience. PrideStaff is an equal opportunity employer.