Payroll and HR Specialist

Job Description

Job Description

Payroll Admin & Human Resources Specialist Job Description 

Reporting to: Director of Human Resource / Director of Finance

Summary: This position provides support to the Director of Human Resource & Director of Finance in continuous matters relating to the human resource and financial operation of the property by preparing timely and processing payroll, maintaining confidential employee files, handling worker’s compensation and assisting employees with their questions.

Essential Functions:

• Uphold all Service Standards as dictated by Code of Conduct
• Maintain confidential employee and pay files; assist with hiring and termination of employees
• Responsible for assisting with employee on-boarding, terminations, and transfers
• Fully responsible for all functions of the bi-monthly payroll process. Create & enforce processes for accurate payroll.
• Verify all time edits with required signature; supervise preparation of payroll related documentation, review same to ensure accuracy and maintenance
• Manage vacation accruals, holiday pay, sick pay and benefits deductions; work with department Managers, Supervisors and other employees to ensure proper payroll processing as it pertains to those benefits
• Administer proper use of timeclock by all employees
• Available to assist the corporate audit team and provide any/all requested payroll-related information
• Audit pay checks and related documentation, confirm accuracy prior to distribution of pay checks
• Respond to employee inquiries and requests regarding payroll matters.
• Process manual checks as requested by Human Resources or Accounting.
• Manage the activity record information for employees, such as correction of all department rate changes, 401K, vacations, terminations, insurance, garnishments, bonus/initiatives
• Record changes affecting net wages such as exemptions, insurance coverage, and benefit deductions for each employee to update payroll records.
• Coordinate the proper storage of accounting records

• Other duties as assigned by management

Skill Requirements:

• Minimum of 2 years related experience 
• HR/Payroll experience is a strong plus
• Strong communication skills
• Must have a strong attention to detail
• Great organization, customer service skills, the ability to prioritize workload & the ability to take feedback 
• Proficient computer skills
• Knowledge of CA and/or Los Angeles laws as it pertains to employees 
• ADP Workforce Now experience preferred
• Demonstrated capability to handle highly confidential information

Physical Requirements:

• Must be able to seize, grasp, turn and hold objects with hands.
• Must be able to work seated for at least 8 hours.
• Must be able to reach items at varying height levels (on shelves, below desks, file cabinets, etc.).
• Must be able to work in front of a computer screen for long period of time.

• Receive and handle items weighing up to 50lbs