Hr & Payroll Specialist

Job Description

Job Description

Find Your Balance, Center for Growth & Change Inc.
Employment Type: Full-Time (open to 2 part-time hires for HR and payroll specialist separately), W-2
Work Hours/Structure: Telehealth position in a virtual office. Position hours: 8 AM-5 PM (PST)
Compensation: $60,000– $65,000 annually. Final compensation within this range will be based on relevant experience and qualifications.

About Find Your Balance

Find Your Balance, Center for Growth & Change Inc. (FYBC) is a growing behavioral health group practice providing psychotherapy and psychiatric services throughout California. As our organization continues to grow, we are looking for an experienced, detail-oriented HR & Payroll Specialist to oversee the day-to-day human resources and payroll functions of our practice.

This is a hands-on role for someone who is comfortable managing the full employee lifecycle while also taking ownership of payroll processing and administration. The ideal candidate has strong working knowledge of California employment and wage-and-hour laws, experience processing payroll through ADP, and the ability to independently manage HR and payroll processes in a growing organization.

Experience working within a healthcare, behavioral health, mental health, or other professional services organization is highly preferred.

What We're Looking For

This position is best suited for someone who enjoys being the person who makes sure the details are handled correctly.

You are proactive rather than reactive, comfortable working independently, and able to identify potential payroll or HR issues before they become larger problems. You understand that payroll and HR require both accuracy and urgency, particularly when dealing with employee compensation, benefits, leaves, onboarding, and separations. 

You are also comfortable working in a growing organization where processes continue to evolve. You can create structure, improve workflows, maintain organized documentation, and communicate clearly with both employees and leadership.

Why Join FYBC?

FYBC is a growing behavioral health organization committed to providing accessible, high-quality mental health care throughout California. This role will have the opportunity to help strengthen the HR and payroll infrastructure that supports our clinicians, administrative team, and continued organizational growth.

We are looking for someone who wants to take genuine ownership of their area, develop efficient and compliant processes, and become a trusted resource for both employees and leadership.

Find Your Balance, Center for Growth & Change Inc. is an equal opportunity employer. We are committed to providing equal employment opportunities to all applicants and employees in accordance with applicable federal and California law. Reasonable accommodations are available to qualified applicants with disabilities during the application and hiring process.

Compensation:

$60,000 – $65,000 annually

Responsibilities: Payroll & Compensation Administration

• Manage and process payroll accurately and on time through ADP

• Review employee hours, clinical and administrative pay, bonuses, differentials, sick time, PTO, reimbursements, deductions, and other compensation prior to payroll submission

• Review payroll reports for accuracy and identify discrepancies before payroll is finalized

• Process payroll corrections, retroactive adjustments, off-cycle payments, and other payroll changes as needed

• Maintain accurate employee compensation and payroll records

• Process new hires, terminations, status changes, compensation changes, and other employee updates within ADP

• Coordinate final pay and termination-related payroll requirements in accordance with California law

• Track and support compliance with California meal periods, rest breaks, overtime, sick leave, and other wage-and-hour requirements

• Assist with payroll audits, reporting, reconciliations, and year-end payroll processes

• Partner with leadership and accounting/finance regarding payroll-related questions and reporting

Human Resources Administration

• Manage the employee lifecycle from offer through separation

• Prepare and distribute offer letters, employment agreements, compensation changes, status-change documentation, and other HR correspondence

• Coordinate pre-employment requirements, including reference checks, background checks, and required documentation

• Manage new-hire onboarding and ensure all required employment forms, policies, acknowledgments, and trainings are completed

• Maintain accurate and confidential personnel records

• Coordinate employee status changes, promotions, compensation adjustments, leaves, resignations, and terminations

• Conduct or coordinate offboarding and ensure timely completion of required separation documentation

• Support leadership with employee relations matters, documentation, corrective action processes, performance improvement plans, and other HR matters

• Assist with the development, implementation, and maintenance of HR policies, procedures, forms, and internal processes

• Monitor changes to California employment requirements and help ensure company policies and practices remain compliant

California Employment Compliance

• Maintain strong working knowledge of California employment and wage-and-hour laws

• Manage and respond to EDD notices, unemployment claims, and requests for employer information

• Coordinate matters related to California Paid Family Leave, State Disability Insurance, and other applicable state programs

• Support leave-of-absence administration and required employee communications and documentation

• Coordinate workers' compensation claims and documentation as applicable

• Ensure required new-hire reporting and employment documentation are completed accurately and timely

• Maintain required employment notices, records, and compliance documentation

• Partner with outside HR consultants and employment counsel when matters require additional legal or compliance guidance

Benefits Administration

• Serve as a primary point of contact for employees regarding company benefits

• Support employee enrollment, eligibility changes, qualifying life events, and benefit terminations

• Coordinate with benefits brokers and carriers to resolve employee questions and discrepancies

• Manage benefit-related updates associated with new hires, status changes, leaves, and separations

• Assist with administration of health insurance, retirement plans, and other employer-sponsored benefits

• Support annual open enrollment and benefits communications

Qualifications:

Required:

• 3+ years of hands-on experience in Human Resources, payroll administration, or a combined HR/payroll role

• Direct experience processing payroll, not solely reviewing or approving payroll prepared by another party

• Strong knowledge of California employment and wage-and-hour requirements

• Experience handling EDD correspondence and unemployment claims

• Experience with employee onboarding, offboarding, personnel changes, and HR documentation

• Experience supporting employee benefits administration

• High level of accuracy and attention to detail

• Strong organizational and time-management skills

• Ability to manage confidential and sensitive employee information appropriately

• Ability to work independently, prioritize competing deadlines, and follow through on time-sensitive matters

• Strong written and verbal communication skills

Highly Preferred:

• Experience using ADP for payroll and/or HR administration

• Experience working for a California-based employer with both hourly and salaried employees

• Experience with healthcare, behavioral health, mental health, medical, or professional-services organizations

• Experience supporting a growing organization with a mix of clinical and administrative employees

• Familiarity with California leave administration, workers' compensation, unemployment, benefits, and wage-and-hour compliance

About Company

Find Your Balance Center for Growth and Change, Inc., is a mission-driven mental health practice providing telehealth services across California. Our mission is to create a world where mental health is prioritized and accessible to all.

Core Values

• Growth through teamwork and positivity

• Respect in every interaction

• Ownership and accountability

• Willingness to lead

• Togetherness in compassion and empathy

• Honesty and integrity

Inc 5000 Award Winners

Come Grow with One of America's Fastest-Growing Private Companies.