Payroll Specialist

Payroll Specialist - 2 Openings (Union payroll)

Location: Pasadena, CA

Pay: $26 - $30 per hour (pay can go higher with union payroll experience)

Contract to hire

If you have union payroll experience, it is a huge plus

Position Overview

We are seeking an Payroll Specialist to join a busy payroll team. This role is responsible for processing payroll accurately and on schedule while ensuring compliance with company policies and federal and state payroll regulations. The ideal candidate has strong experience with in-house payroll systems, excellent attention to detail, and the ability to manage payroll deadlines in a fast-paced environment.

Key Responsibilities

• Process weekly payroll for a multi-employee workforce, ensuring accuracy and timely completion.
• Review and verify employee time records, payroll adjustments, and earnings before payroll submission.
• Prepare direct deposit files, manual checks, stop payments, and payroll corrections as needed.
• Maintain employee payroll records, including new hires, rehires, pay rate updates, and benefit deductions.
• Generate and submit union fringe benefit reports and related documentation.
• Reconcile payroll reports and verify payroll balances before final processing.
• Research and resolve payroll discrepancies, tax questions, and job cost allocation issues.
• Process wage garnishments, payroll tax adjustments, and employer-paid benefit taxation.
• Respond to payroll-related inquiries from employees, Human Resources, and Accounting.
• Complete required year-end payroll activities, including W-2 and corrected W-2 processing.
• Assist with compliance reporting, unclaimed property requirements, and new hire reporting.
• Maintain payroll records and perform general administrative support as needed.

Qualifications

• Minimum of 5 years of hands-on payroll processing experience.
• Experience working with an in-house payroll system such as JD Edwards, Oracle, or a similar ERP platform.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Solid understanding of federal and California payroll laws, wage and hour regulations, payroll taxes, and garnishments.
• Advanced proficiency in Microsoft Excel and Microsoft Word.
• Excellent analytical, problem-solving, and organizational skills.
• Ability to manage multiple priorities and meet strict payroll deadlines.

Preferred Experience

• Experience with union payroll and fringe benefit reporting.
• Familiarity with payroll reconciliations and year-end payroll processing.
• Experience supporting payroll audits and compliance reporting.

Pay Details: $26.00 to $30.00 per hour

Search managed by: Allison Lau


Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.