Accounting Specialist

Job Description

Job Description

Accounting Specialist / Full-Cycle Bookkeeper

Location: Vancouver, WA (Hybrid-minimum Monday and Thursday in office)
Position Type: Full-Time
Compensation: $30.00-$35.00 per hour, depending on qualifications and experience

Join a Mission That Changes Lives

Project Patch is a nonprofit organization dedicated to restoring hope and transforming the lives of youth and families. Through residential treatment, education, counseling, and family services, we help young people overcome significant challenges and discover a path toward healing and growth.

We are seeking an experienced Accounting Specialist / Full-Cycle Bookkeeper who is detail-oriented, highly organized, and able to work independently. This position will be responsible for accounts payable, accounts receivable, QuickBooks Desktop records, bank and credit card reconciliations, expense and payroll allocations, audit documentation, and month-end accounting support.  

This position plays a critical role in maintaining the financial integrity of the organization and supporting programs that make a lasting difference in the lives of youth and families.

This is an excellent opportunity for someone who enjoys taking ownership of their work, solving problems, improving processes, and contributing to a mission-driven team.

Compensation & Benefits

• $30.00-$35.00 per hour DOE
• Hybrid work schedule available. Monday and Thursday in office following successful onboarding and training
• Employee medical, dental, and vision insurance available for approximately $15 per month
• Paid Time Off (PTO)
• Paid Sick Leave
• Retirement benefits
• Eligible employer for Public Service Loan Forgiveness (PSLF)
• Meaningful work serving youth and families

Position Summary

The Accounting Specialist / Full-Cycle Bookkeeper is responsible for the day-to-day accounting functions of the organization, including accounts payable, accounts receivable, reconciliations, payroll allocations, account maintenance, financial reporting support, and month-end accounting processes.

The ideal candidate is able to work independently, maintain a high degree of accuracy, manage multiple priorities, and proactively identify solutions to accounting and administrative challenges.

Essential Duties and Responsibilities Accounts Payable and Accounts Receivable

• Process vendor invoices and employee reimbursements.
• Maintain vendor records and supporting documentation.
• Record and apply customer and program payments.
• Assist with collection and tracking of outstanding account balances.
• Prepare payment reports and supporting documentation.

General Accounting

• Enter, review, and maintain accounting records in QuickBooks Desktop.
• Prepare and post accounting entries as needed.
• Maintain accurate chart of accounts and supporting records.
• Allocate expenses across departments, programs, grants, and funding sources.
• Maintain records related to employee benefits, insurance allocations, and restricted funds.
• Research and resolve accounting discrepancies.

Reconciliations and Month-End Close

• Prepare monthly bank reconciliations.
• Reconcile credit card accounts and related documentation.
• Maintain reconciliation schedules and supporting records.
• Assist with month-end and year-end close procedures.
• Prepare supporting schedules and account analyses.

Financial Reporting and Compliance

• Assist with preparation of monthly financial reports.
• Support budget tracking and variance reporting.
• Prepare documentation requested during audits and reviews.
• Maintain organized accounting records and files.
• Ensure transactions are properly documented and audit-ready.

Data and Systems Management

• Enter and update vendor, client, parent, donor, and insurance information across multiple systems.
• Maintain data integrity between accounting and operational platforms.
• Assist with process improvements and workflow efficiencies.
• Support implementation of technology solutions and automation efforts.

Administrative Support

• Receive, route, and respond to accounting-related correspondence.
• Visit post office box twice weekly
• Support office operations as needed.
• Perform other duties as assigned.

Required Qualifications

• Minimum three years of bookkeeping, accounting, or related financial experience.
• Accounting coursework, bookkeeping certification, or equivalent experience.
• Full-cycle bookkeeping experience.
• Experience with:
  • Accounts Payable
  • Accounts Receivable
  • Bank Reconciliations
  • Credit Card Reconciliations
  • QuickBooks Desktop 
• Strong working knowledge of Microsoft Excel.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and exercise professional judgment.
• Strong written and verbal communication skills.
• Ability to manage responsibilities with minimal supervision.
• Valid driver's license and good driving record

Preferred Qualifications

• Nonprofit accounting experience.
• Experience working with restricted funds and grant-funded programs.
• Experience with CRM systems and database management.
• Proficiency with Microsoft 365 applications
  • Outlook
  • Excel
  • Word
  • SharePoint

The Ideal Candidate

The ideal candidate:

• Thrives in a mission-driven environment.
• Enjoys solving problems and improving processes.
• Takes ownership of responsibilities from start to finish.
• Works effectively with limited supervision.
• Demonstrates accuracy and attention to detail.
• Builds positive working relationships with staff and vendors.
• Understands the importance of stewardship and accountability in nonprofit finances.

About Project Patch

For over 40 years, Project Patch has been dedicated to helping youth and families find hope, healing, and lasting change. Our team is united by a commitment to excellence, compassion, integrity, and service.

If you are looking for a position where your work has purpose and your contributions truly matter, we encourage you to apply.

To Apply: Please click apply today or visit