Finance Assistant

Required

• Bachelor's degree or equivalent experience; no extensive finance/accounting background required.
• Basic understanding of accounting concepts (e.g., through coursework, an internship, or general office/admin experience) — hands-on training will be provided.
• Strong attention to detail and accuracy in handling financial data.
• Willingness and eagerness to learn payroll administration, benefits administration, and other finance functions — mentorship will be provided.
• Good organizational skills and ability to manage multiple tasks.
• Proficiency with Microsoft Office / Google Workspace (especially Excel/Sheets).
• Fluent in both English and Mandarin Chinese (written and spoken) — required for daily communication with headquarters and local team.
• Willingness to work flexible hours when needed to support global teams across different time zones.

Preferred

• Prior exposure to payroll software (e.g., ADP, Gusto, TriNet) or a strong interest in learning payroll.
• Familiarity with QuickBooks, NetSuite, or similar accounting/ERP systems.
• Experience with basic inventory or warehouse recordkeeping.
• Experience working in an international or multinational company.
• Interest in pursuing further accounting/finance credentials (e.g., working toward a CPA).
• Experience in technology, IoT, SaaS, or consumer electronics industries is a plus.

Key Competencies

• Strong attention to detail and accuracy
• Eagerness to learn and grow within the finance function
• Reliability and accountability
• Good organizational and multitasking skills
• Clear communication and interpersonal skills
• High level of integrity and confidentiality
• Cross-cultural communication skills
• Service-oriented, team-player mindset About the Role

We are seeking a detail-oriented and proactive Finance Assistant to support the daily finance and accounting operations of our U.S. office. This role will assist with accounts payable/receivable, expense processing, financial record-keeping, and recording inventory in/out transactions and stock counts (physical counting is handled by warehouse staff), while also providing general administrative support. This is a great opportunity for someone early in their finance career: our team will provide hands-on training and mentorship on payroll processing, benefits administration, and other finance operations. The ideal candidate is bilingual in English and Mandarin, detail-oriented, eager to learn, and comfortable collaborating with colleagues across different time zones. Key Responsibilities Finance & Accounting Support

• Process invoices, expense reimbursements, and vendor payments.
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) activities.
• Support payroll processing with external payroll providers — full training and mentorship provided.
• Help maintain records for employee benefits and insurance programs (medical, dental, vision, workers' compensation, and other business insurance).
• Assist with budgeting, expense tracking, financial reporting, and monthly close activities.
• Support coordination with external CPA firms, accounting firms, auditors, and tax advisors.
• Maintain accurate and organized financial documentation and records.

Inventory & Warehouse Support

• Record inbound and outbound inventory quantities based on counts provided by warehouse staff (physical counting is not required).
• Help track inventory levels and maintain accurate inventory records.
• Support basic shipping and receiving documentation and recordkeeping.
• Assist with inventory reconciliation and asset tracking.

Office Administration & HR Support

• Provide general administrative support for day-to-day office operations.
• Help coordinate office supplies, vendors, and equipment maintenance.
• Assist with new hire onboarding paperwork and personnel file maintenance.
• Support meeting coordination, travel arrangements, and visitor reception as needed.
• Liaise with vendors, insurance brokers, payroll providers, and other external parties under guidance from management.

Cross-functional Support

• Coordinate with headquarters in China on finance, HR, and administrative matters.
• Assist executives and managers with administrative and operational projects.
• Provide support outside normal business hours when necessary to accommodate collaboration across global time zones.