Campus Administrative Assistant

Job Description

Job Description

Position Description: Delta College is seeking a highly organized, professional, and detail-oriented Campus Administrative Assistant to join our Covington team. This position plays a vital role in supporting campus operations, maintaining academic records, assisting students and faculty, and ensuring the smooth day-to-day functioning of the campus.The ideal candidate is a self-starter with strong communication skills, excellent organizational abilities, and is committed to providing exceptional service to students, faculty, staff, and visitors.Key Responsibilities:Administrative SupportProvide general administrative and clerical support, including answering phones, responding to inquiries, data entry, filing, copying, and greeting guests.Prepare materials and coordinate logistics for student orientations, including enrollment packets, required documentation, policy reviews, and uniform orders.Serve as a liaison between the Campus Director, faculty, staff, and students.Order and maintain office, medical, and janitorial supplies.Receive, sort, and distribute incoming mail and packages.Process and organize invoices under the direction of the Campus Director.Coordinate service requests and maintenance for office equipment, including copiers, printers, postage equipment, and fax machines.Serve as the Site Proctor for entrance examinations, including voucher creation, exam monitoring, score reporting, and documentation.Process student, faculty, and staff uniform orders.Manage transcript and document requests.Assist with BLS/CPR course administration, including roster maintenance and e-card distribution.Academic SupportMaintain permanent academic records, including gradesheets, booksheets, transcripts, and student files.Monitor attendance and grade submissions to ensure timely and accurate reporting.Assist with academic scheduling for students, instructors, and courses.Maintain textbook inventories and coordinate textbook ordering.Process student withdrawals, graduations, and academic file completion.Prepare and distribute Certificates of Completion, honor awards, and other academic recognitions.Qualifications:Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.Strong organizational, multitasking, and time-management skills.Excellent verbal and written communication skills.High level of professionalism, accuracy, and attention to detail.Ability to work independently while contributing effectively as part of a team.Prior Administrative, Education, Healthcare, or Clerical experience preferred.What We Offer:A supportive and collaborative work environment.The opportunity to make a positive impact on students' educational journeys.Professional growth and development opportunities.A meaningful role within a career-focused educational institution.If you are organized, dependable, and enjoy helping others succeed, we encourage you to apply! Additional Information: Full-time employees are eligible for comprehensive benefits that include Paid Time Off, Health, Dental, Vision, Disability Insurance, and more.