Administrative Assistant

Administrative Assistant Facility: Nursing & Rehabilitation Center Location: Westchester County, NY Shift: Full Time - 9am-5pm Pay Rate: $20–$24 per hour Join Our Team We are seeking a dedicated, organized, and detail-oriented Administrative Assistant to support our Nursing Department and contribute to the smooth daily operation of our facility. This role is ideal for an experienced administrative professional who thrives in a healthcare environment and enjoys supporting a collaborative clinical team. Key Responsibilities Answer and direct incoming calls while accurately documenting and relaying messages Organize and maintain files, records, and office systems within the Nursing Department Manage incoming and outgoing department mail and distribute correspondence appropriately Communicate relevant information across departments and redirect inquiries as needed Prepare and type correspondence, reports, memos, manuals, and other documentation Interact professionally with vendors, agencies, healthcare partners, and visitors Assist with nursing department payroll preparation in the absence of the Staffing Coordinator Coordinate annual employee health assessments for nursing staff Order and maintain office supplies and resources Maintain confidentiality of personnel records and departmental information Greet and assist visitors, employees, residents, and family members seeking the Director of Nursing Services Provide administrative support for departmental projects and operational needs Qualifications Minimum of 3 years of experience in a nursing home, rehabilitation center, or healthcare setting At least 2 years of experience using SigmaCare (Cigma) Experience with EMR systems Knowledge of scheduling transportation for patients and residents Strong organizational, communication, and multitasking skills Ability to maintain confidentiality and professionalism at all times Proficiency in Microsoft Office applications Benefits Generous Paid Time Off (PTO) Medical, Dental, and Vision Insurance Company Perks and Employee Discounts Employee Recognition Programs Supportive and Team-Oriented Work Environment Opportunities for Professional Growth and Development

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