Administrative Secretary II - Fiscal Department

Administrative Secretary II

Under general supervision, to serve as secretary to an Assistant Superintendent, relieving him/her of administrative and clerical detail; to perform complex and responsible clerical work related to the day-to-day operations of the District; and to do related work as required.

Examples of duties include receiving and transcribing confidential dictation, preparing correspondence independently or from oral instructions, maintaining confidential files, receiving visitors, screening telephone calls, scheduling appointments, supplying information and receiving complaints, taking action if possible or referring to the proper person, participating in the improvement and reorganization of work procedures and assignments resulting from changes in workload or policy, gathering, compiling and preparing statistical data and various District reports as required, assisting in the preparation of material for the Board of Education and other District meetings, preparing correspondence as a result of Board action, developing and maintaining computer databases and spreadsheets, producing publication quality documents and materials utilizing computer generated layouts and graphic designs, maintaining a variety of budgets from local, state and federal sources, and performing other related duties as assigned.

Qualifications include knowledge of basic school district policies, rules and regulations, modern office methods, practices and procedures, English usage, spelling, grammar and punctuation, and current computer based, database and spreadsheet software programs. Ability to perform difficult and responsible clerical work and make arithmetical calculations with speed and accuracy, learn, interpret and apply school district policies, laws, rules and regulations, compose correspondence independently, take dictation at a speed of 110 words a minute and transcribe accurately, or be able to transcribe accurately from machine recordings at a comparable speed, type at a speed of 50 WPM from clear copy, compose and develop publication quality documents utilizing computer based software programs for layout and graphic design, maintain fiscal and office records utilizing computer database and spreadsheet programs, manage a variety of local, state and federal program budgets, and deal effectively with a wide variety of personalities and situations requiring tact, judgment and poise. Training and experience include any combination of training and experience which would provide the required knowledge and abilities, with four years of increasingly responsible stenographic or secretarial experience, preferably supplemented by advanced training in computer software programs, and preferably with broad experience in a school district.

Bilingual preferred. Required documents include cover letter, resume, typing certificate (50WPM or more), three current letters of recommendation, and three professional references with full name, phone number, and email address. Minimum skills required include four years of secretarial experience, proficiency in Excel and Word.

The Washington Unified School District is an equal-opportunity employer and is committed to broadening the diversity of its workplace. All applications and resumes are welcome. The Washington Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For concerns, immediately contact Shea Borges, Assistant Superintendent of Human Resources (Compliance Officer for Title IX and CC of R Tile 5) at View phone number on click.appcast.io. A copy of the Washington Unified School District's uniform complaint policy and non-discrimination policy are available upon request. Equity, excellence, empowerment for every student, every day.

Washington Unified School District