Shipping & Receiving Clerk

Shipping & Receiving Clerk

The University of Miami's UMIT Department has an exciting opportunity for a full-time Shipping & Receiving Clerk in Coral Gables, Florida.

The Shipping & Receiving Clerk assembles and prepares items for shipment and receives incoming shipments. The incumbent maintains detailed reports of items received, and deliveries and distributions made.

Core Responsibilities:

• Records shipment data, including weight, charges, and space availability.
• Unpacks materials and supplies and ensures accuracy.
• Makes delivery of items received to appropriate location or department.
• Reports damages and discrepancies for accounting, reimbursement, and record-keeping purposes.
• Retrieves surplus equipment or supplies.
• Requests product return authorizations and processes required documents.
• Tracks orders and enters information regarding order and delivery details into appropriate database.
• Responds to inquiries and concerns regarding ordered items.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

The Shipping & Receiving Clerk performs IT data entry, document scanning, and procurement related activities. He/she is responsible for receiving orders, documenting deliveries, and product distribution to requesting departments at all UM campuses and remote facilities.

Duties include but are not limited to:

Responsible for receiving and delivering information technology products to departments at all UM campuses and remote facilities:

• Coordinate and schedule delivery with the requesting department.
• Document in Workflow Management Systems.
• Receive shipments and inspect orders for accuracy.
• Record the shipment and prepare products for delivery.
• Receive hard drives from surplus equipment, document hard drive information, and degauss hard drives.

Provides general order processing support:

• Scan documents into work order management/tracking system.
• Document user issues and provide support.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Qualifications:

• High School Diploma or equivalent
• Minimum 1 year of relevant experience required
• Must have general knowledge and understanding of computer hardware, software, and peripherals and have experience with product distribution.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Verbal and written English, strong communication, organizational and customer service skills are essential to fulfill the requirements of the position.

Any appropriate combination of relevant education, experience and/or certifications may be considered.