Executive Assistant II

Position Overview

Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive.

• Coordinates schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly. Maintains executive office calendar.
• Oversees scheduling, catering, document preparation and distribution for meetings and conference calls for the Board of Director and Board committees.
• Schedules and coordinates management meetings, conferences, special events, and travel arrangements.
• Attends board and management meetings, maintains minutes of all proceedings and acts as custodian for all related documentation. Prepares and distributes subsequent correspondence as needed, and follows up on action items to ensure completion.
• Prepares and coordinates the preparation of correspondence, reports, presentation materials and other written communications as required.
• Monitors financial and budget information and prepares data for review.
• May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations. Provides input to performance management.
• Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution. May perform special assignments such as researching information, compiling reports and special projects and events as directed.
• Requires knowledge of organization policy and procedure and high level of technical skill. May act as office manager. May monitor financial, budgetary and personnel processes. May be responsible for event planning.

Qualifications

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
• Bachelor's Degree Preferred
• 5 Years of Experience Required

Why Work at UAB Medicine

We are UAB Medicine, Alabama's largest and most comprehensive health system, recognized nationally for delivering world-class patient care, pioneering research, and cutting-edge medical education. We proudly serve more than 1.2 million patients each year from every county in Alabama, all 50 states, and many countries around the world. Our network spans numerous hospitals, emergency departments, more than 67 other sites of care, and a team of over 3,100 physicians. Our key facilities include UAB Hospital ranked the No. 1 hospital in Alabama by U.S. News & World Report and home to the state's first ACS-verified Level I adult trauma center and only Magnet-designated hospital along with UAB Hospital-Callahan Eye and five UAB St. Vincent's hospitals serving central Alabama.

UAB Medicine offers careers across a wide range of practice environments, from our internationally renowned academic medical center and award-winning community hospitals to our primary and specialty care clinics across the state. Whether you're seeking the fast-paced learning environment of a tertiary care setting or the close-knit environment of a community facility, there's a place for you on our team where you can become part of a mission-driven organization committed to delivering life-changing care. With nearly every medical specialty represented and unlimited opportunities for growth, you'll find the right fit for your skills and career goals. We care for you by offering comprehensive, industry-leading benefit packages to support the individual preferences and circumstances of our diverse staff.