Executive Assistant to the CEO

Requirements 5+ years experience in high-level executive support, including within family offices

• Proven ability to manage complex travel logistics, including international travel and multiple time zones
• Strong organizational, time management, and prioritization skills
• High proficiency with technology, including note-taking, productivity tools, and Google Workspace
• Experience handling confidential information with discretion and maintaining professional boundaries
• Ability to travel extensively (50-70%), with valid passport and high energy/stamina for travel demands
• Background in cryptocurrency or technology sectors
• Experience with secure communication protocols and remote work environments
• Understanding of public speaking, event management, and client-facing environments
• Exceptional attention to detail, anticipatory thinking, and problem-solving skills
• Strong emotional intelligence, interpersonal skills, and professional presence
• Ability to remain calm under pressure and adapt to fast-paced, high-change environments
• Excellent written and verbal communication, including professional etiquette
• Proven ability to make clear, timely decisions in complex situations
• Experience delivering accurate, relevant, and timely information
• Ability to work independently, manage competing priorities, and meet tight deadlines

What the job involves As Executive Assistant to the CEO, you are responsible for effectively planning, prioritizing, communicating and executing administrative tasks in a timely manner.

• You will be highly organized, disciplined and motivated to keep pace with the team’s activities. Discretion and confidentiality are essential qualities within this role
• Organize, manage and maintain calendars of the CEO as requested; attending regular meetings to discuss priorities
• Manage all business travel arrangements and accommodation requirements for the CEO, working with the Travel and Events teams and being mindful of potential security issues
• Manage expenses for the CEO utilizing the Company online system, Concur
• Build strong relationships with other colleagues and staff across the business, sharing practices and efficient ways of working, as well as providing sufficient support where needed
• Keeping documents and communication between the Leadership team organized, confidential, and available when needed utilizing Google Drive, Slack, Jira, Confluence, etc
• Travel extensively with the CEO, providing consistent support across multiple locations and time zones
• Coordinate with security team to ensure smooth travel operations
• Handle sensitive communications and maintain strict confidentiality
• Support preparation for speaking engagements and public appearances
• Coordinate with family office staff to ensure seamless support coverage
• Assist with personal task management and logistics as needed
• Arrange all meetings, including but not limited to: weekly meetings, PI Planning meetings, offsite meetings (including with external parties), regular 1:1meetings, and any other meetings as appropriate
• Build strong relationships with various internal and external stakeholders across the business, to achieve the above
• Provide support to the CEO & Leadership Team with company wide projects in line with the Company strategy
• Maintain project plans and assist the Head of Operations in tracking ongoing achievement of plans, recording key milestones
• Liaise with task owners on an ongoing basis to obtain status reports
• Any other tasks or activities as and when required

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