Child Welfare and Attendance Secretary

SecretaryThe job of Secretary is done for the purpose of providing administrative support and clerical assistance; serving as a liaison between the supervisor and the school community; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.Essential Functions:Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.Coordinates assigned projects and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.Maintains a variety of manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school operations.Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.Other Functions:Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.Professional Attitude and Conduct Factors:Quality of Work-attention to detail and accuracy of work produced:Completes tasks, reports, and documents accurately according to specified timelines and expectationsMakes wise and appropriate decisions after identifying and analyzing relevant informationAvailability-punctual, adheres to work schedule and has overall satisfactory attendance:Adheres to district guidelines relative to attendance. Regularly reports to work on time and works additional hours when deemed necessaryCommunication Skills-both verbal and written work is of satisfactory caliber:Uses verbal and non-verbal communication in a manner respectful of othersWrites and speaks clearly and concisely so that the message is understoodUses active listening skillsMaintains communication with immediate supervisor, keeping him/her informed of problems, concerns, and significant developmentsDemonstrates skill in giving and receiving feedbackInterpersonal Skills-works cooperatively with colleagues, students, parents and vendors:Accepts and recognizes the value of the contribution of othersPromotes and supports a culture of inclusion, diversity, dignity, and fairness for all stakeholders.Accepts and uses constructive feedbackAttends and constructively participates in meetings and professional development activitiesTreats all stakeholders in a respectful and helpful mannerDevelops leadership and responsibility in colleagues and students if applicablePersonal Impact-presentable, appropriate appearance for position, represents district positively:Dresses for success according to job responsibilitiesDisplays confident posture and maintains self-controlConsistently demonstrates customer excellence standardsDemonstrates positive support through actions and words as ambassadors of the schools and districtsDevelops and maintains a safe and caring environment for all of our customersProductivity-performs work efficiently, on time, effectively uses available resources:Identifies problems and issues and works collaboratively to contribute ideas and find solutionsMinimizes bias in self and others and accepts responsibility for his/her own actionsTeamwork-works with fellow employees in harmony without creating stress:Cooperates with building and district staff in planning and evaluationAdaptability-accepts and adjusts to change, performs multiple tasks, organizes work, sets work:Follows directives as assigned by supervisorCooperates with administration in the performance of additional dutiesPolicy-follows Board Policy and Procedures:Adheres to laws, Board Policies and Procedures, administrative rules, practices, and guidelines and applies all fairly, consistently, wisely, and compassionatelyAdheres to ethical, legal and professional standardsRefrains from revealing confidential informationJob Requirements: Minimum Qualifications:Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records.KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific Knowledge based competencies required to satisfactorily perform the functions of the job include: commonly accepted office application software and machines; business telephone etiquette; grammar, spelling and punctuation; and recordkeeping and record retention practices.ABILITY is required to schedule a number of activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific Ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; communicating effectively; meeting deadlines and schedules; and working with detailed information/data.Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.Work Environment The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.Experience: Job related experience with increasing levels of responsibility is required.Education: High school diploma or equivalent.