Administrative Assistant II - Engineering
Washington University in St. Louis
- # Administrative Assistant II - EngineeringApply: On Campus/Onsite: Washington University Danforth Campus: Full time: Posted Today: JR97977# **Location**ST. LOUIS, MO 63130# **Scheduled Hours**37.5# **Position Summary**Provide administrative support to the Executive Director of the Sever Institute. These duties include coordinating office functions, schedules, and providing administrative services with minimum supervision.# **Job Description****Primary Duties & Responsibilities:*** Provide administrative support for Executive Director including managing calendar, meeting coordination, handling correspondence, preparing materials for meetings and working on special projects.* Respond to needs of students and visitors in a timely and independent manner. Answer phones, route calls, and take messages. Distribute mail and prepare outgoing mail. Order office and coffee supplies, tracking inventory needs and ensuring needs are met with a fiscally responsible mindset.* Assist department team members to plan and deliver student services and programming to support student recruitment, faculty training, retention and graduation initiatives, including new student orientation, roundtables and career-centered events.* Provide Administrative support to Sever Institute, assisting with department events, coordinate meetings, respond to inquiries and other duties as requested.* Establish and maintain the alumni database for all Sever programs to support all alumni-based activities.* Responsible for managing classroom scheduling and availability for Sever Institute managed classrooms and labs. Assist Asst. Director of Academic and Student Affairs with special classroom assignments (i.e., non-pooled classroom requests)* .Responsible for contacting appropriate parties to address issues related to IT, phone, office equipment support, service calls, etc. and seeing these issues through to resolution.* Order and/or prepare academic material requirements for Program Directors and adjunct faculty for course needs Coordinate student meetings, communications and exam proctoring for Program Directors and adjunct faculty.* Perform other duties as assigned **Working Conditions:** Job Location/Working Conditions:* Normal office environment.* Ability to travel to various on- and off-campus locations.* Position hours are Monday through Thursday 9:30a to 6:00p with a one hour lunch break. Friday options are8a to 4:30p or 8:30a to 5:00p.* Physical ability would include being able to lift/move at least 25 lbs.* Duties may require errands off-campus, so transportation or access to transportation is essential. Physical Effort:* Typically working at desk or table* Repetitive wrist, hand or finger movement* Occasional lifting (25 lbs. or less)Equipment:* Office equipmentThe above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.# **Required Qualifications****Education:**High school diploma or equivalent high school certification or combination of education and/or experience.**Certifications****/Professional Licenses****:**No specific certification/professional license is required for this position.**Work Experience:**Relevant Experience (2 Years)**Skills:**Not Applicable**Driver's License:**A driver's license is not required for this position.# **More About This Job****Preferred Qualifications:*** Proficient in Microsoft Office products.* Ability to multi-task.* High attention to detail.* Self-motivated with ability to work independently and problem solve quickly.* Excellent communication skills, written and verbal.* Excellent organizational skills.* Customer service oriented attitude.* Position will frequently make decisions impacting the level of customer service/satisfaction experienced by School of Engineering & Applied Science students and instructors.* Must be cognizant of spending limits and be prudent with departmental money when ordering office supplies and/or responding to staff and faculty needs.# **Preferred Qualifications****Education:**Bachelor's degree**Certifications****/Professional Licenses****:**No additional certification/professional licenses unless stated elsewhere in the job posting.**Work Experience:**No additional work experience unless stated elsewhere in the job posting.**Skills:**Computer Literacy, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Teamwork, Working Independently, Written Communication
- J-18808-Ljbffr Washington University in St. Louis
Vacancy posted 3 days ago
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