Administrative Assistant

Job Position: Administrative Assistant Location: Stamford, CT 06901 Description: Temp to Perm Receptionist/Administrative Assistant Salary up to 55K Temp rate is $20-22 Front desk position, answering phones, sorting mail, typing letters, emails, copies, scanning, etc. The Receptionist/Administrative Assistant role serves as the primary face and voice of the organization. This dual-role position combines front-desk hospitality with essential clerical and administrative support across multiple departments. The ideal candidate is a highly organized, tech-savvy professional who can manage shifting priorities while maintaining a warm and polished demeanor. Key Responsibilities Front Desk & Reception Visitor Hospitality: Greet and direct clients, vendors, and guests to the appropriate staff or department. Maintain a clean, professional, and welcoming reception area. Communications: Answer, screen, and route multi-line incoming phone calls. Take accurate messages and manage general office email inquiries. Security & Logs: Maintain a digital or physical visitor sign-in log and coordinate visitor badges or building access codes. Clerical & Data Operations Mail Logistics: Receive, date-stamp, and distribute incoming mail and packages. Prepare outgoing mail and coordinate courier or shipping services. Records Management: Organize physical and electronic filing systems. Perform accurate data entry into databases, spreadsheets, or internal tracking software. Document Processing: Draft, proofread, copy, scan, and distribute correspondence, letters, memos, and reports. Office Coordination Scheduling: Manage firm-wide calendars, schedule appointments, and coordinate internal and external meetings. Inventory Control: Monitor, track, and reorder office, kitchen, and printing supplies within established budget limits. Meeting Support: Book and prepare conference rooms, verify technology setups, and coordinate catering for corporate events. Skills & Qualifications Experience & Education Experience: 1-3 years of experience in a front desk, receptionist, or administrative support role. Education: High school diploma or equivalent required; an Associate's or Bachelor's degree is preferred. Technical Skills Software: High proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint) and Google Workspace. Systems: Familiarity with multi-line phone networks and basic digital office equipment (high-volume scanners, copiers, and cloud storage systems). Core Competencies Communication: Exceptional verbal, written, and interpersonal communication skills. Time Management: Strong ability to multitask, organize complex workflows, and handle time-sensitive projects independently. Discretion: Strict adherence to data privacy and the ability to manage sensitive company or client information with complete confidentiality. IND1 Excel Partners