Administrative Assistant

Administrative Assistant

The Administrative Assistant performs a variety of clerical and administrative duties to support the Branch.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Present a professional image at all times to customers and vendors
• Provide assistance and direction to walk-in customers and visitors.
• Handle all incoming calls to main line.
• Perform billing duties as needed.
• Occasionally remit payments for Will Call and Credit Card payments sent via email per customer request.
• Prepare office coffee stations and clean kitchen daily.
• Prepare, sort and send intercompany mail.
• Daily updating of sales shipping log.
• Backup receiving
• Scan and link documents into Prophet 21 system
• Balance Cash Drawer
• Prepare certs and MTRs and link to product codes
• Order all office/overhead supplies
• Create lots and bin numbers in Prophet 21 system
• Prepare Bills of Lading
• Contact shipping vendors to arrange daily pick ups
• Document freight charges for invoicing.

Excellent computer knowledge with proficiency in database management and word processing

• Data entry skills
• Understanding of the order process
• Ability to perform multifaceted projects in conjunction with day-to-day activities
• Excellent communication skills, both verbal and written
• Professional demeanor
• Resourceful, well organized, highly dependable, efficient and detail oriented
• Team player

This position has no supervisory responsibilities.

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This is a largely sedentary role. While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; balance; bend, stoop or squat; and talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.

No travel is required for this position.

High school diploma or equivalent. Two to three years' previous administrative experience.

• Knowledge and experience with Prophet 21 system

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.