Human Resource Assistant

Job Description

Job Description

HR Assistant 

Under the guidance of the General Counsel, will assist the Company with Legal and HR administrative tasks such as contract maintenance and filing, maintenance of corporate books, onboarding for direct hire employees, personnel and company documentation maintenance, and assisting with drafting policies, safety initiatives and employee communications.

Duties and Responsibilities:

• Coordinates required training by scheduling sessions and maintaining employee records of completed training.
• Conducts employee onboarding, including the creation of personnel files.
• Provides administrative support by entering, formatting, and printing information.
• Assists in preparing and organizing documentation related to employees and HR matters ensuring they are up-to-date and compliant with relevant federal, state and local regulations, both physically and electronically.
• Assists with I9 Compliance document maintenance.
• Maintains employee files.
• Maintains temporary worker files ensuring all documentation was provided by agencies.
• Maintains legal files and documents; creates a filing system for contracts and legal documents.

Performance Requirements:

• Full-time, 4-day-a-week schedule 9:30 to 6:00. Schedule may vary by departmental needs. While performing the duties of this job, the employee regularly is required to sit, stand occasionally, use hands to finger, use computer equipment, telephone unit, office machines, and talk or hear. The employee frequently is required to reach with hands and arms.
• Occasionally required to lift and/or move up to 15 pounds.
• The position is based in Mission Viejo.
• Ability to shift priorities on a very short notice.
• Bilingual English/Spanish

Experience/Knowledge/Skills:

• High School Diploma and 5+ years of HR/Admin. Experience in an office environment.
• Excellent computer skills including Microsoft Office Suite, especially word and excel.
• Excellent communication skills (written & verbal)
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism and confidentiality.
• Ability to exercise considerable judgment, initiative and discretion in handling confidential personnel information.

Pay: $29.00 to $30.00 an hour