Administrative Analyst

Summary

The Administrative Analyst position is in the Department of Program Services Judicial Services Office (JSO) Judicial Programs Division (JPD). JSO provides support services and programs addressing the administrative governance and policy needs of federal judges Article III courts territorial district courts Court of Federal Claims bankruptcy courts and magistrate judges and their staffs.

Duties

This position is in the Judicial Programs Division and reports to the Division Chief. The Administrative Analyst provides support to Judicial Services Office management and the Judicial Policy and Judicial Programs Divisions by performing a variety of high-level administrative logistical and program assistance functions.

This incumbent serves as an administrative and program analyst within the Judicial Programs Division and is responsible for managing and coordinating national judiciary programs related to the vacancy selection appointment reappointment and recall of U.S. bankruptcy and magistrate judges and age 70 provisions for U.S. magistrate judges.

The duties of this position include but are not limited to:

1. Managing the full lifecycle of bankruptcy and magistrate judge vacancy appointment reappointment recall and age 70 processes.
2. Serving as the primary point of contact for selectees for bankruptcy judgeship and magistrate judge position vacancies chief judges bankruptcy judges magistrate judges circuit executives clerks of court court HR personnel and other judiciary stakeholders involved in the bankruptcy and magistrate judge selection appointment and reappointment process.
3. Coordinating background investigations for newly selected bankruptcy and magistrate judges through the National Background Investigation System Electronic Application process.
4. Preparing and coordinating official correspondence memoranda appointment materials investigative documentation and judiciary notifications.
5. Maintaining and updating judiciary records rosters chambers staffing allocations vacancy tracking reports historical appointment data recall records and databases.
6. Developing updating and maintaining judiciary guidance policy implementation documents forms procedures and informational resources.
7. Performing analysis and providing data related to magistrate judge positions recalls and staffing projections.
8. Managing and maintaining electronic filing systems SharePoint records JNet content and document management processes.
9. Participating in special projects and systems modernization initiatives related to judiciary operations and bankruptcy and magistrate judge appointment processes.
10. Providing common administrative functions for the Judicial Services Office including phone coverage and updating and posting the daily bulletin on an as needed basis.
11. Serving as back-up support for Judicial Services Office judge programs and meetings and working on other projects reports and publications as assigned.

Requirements

Conditions of employment

CONDITIONS OF EMPLOYMENT

1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection withdrawal of an offer of employment or dismissal after being employed.
2. Selection for this position is contingent upon completion of OF-306 Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue) non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States please refer to Form I-9 Employment Eligibility Verification.
3. All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
4. New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify including your rights/responsibilities visit new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
5. You will be required to serve a trial period if selected for a first-time appointment to the Federal government transferring from another Federal agency or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
6. If appointed to a temporary position management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification Compensation and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience must demonstrate experience in ALL areas defined below:

• Coordinating complex administrative operational personnel and program activities with diverse stakeholders.
• Preparing executive correspondence reports briefings and policy documents; analyzing data; and prioritizing competing requirements.
• Improving workflows policies procedures and automation while providing effective communication research and analytical support.

Highly desired

• Proficiency with Microsoft Office Suite particularly Excel Word and PowerPoint .
• Experience with databases spreadsheets or administrative information systems.
• Strong written and verbal communication skills.

Education

This position does not require education to qualify.

Additional information

The AO is an Equal Opportunity Employer.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

IC