Sr. Administrative Assistant

GFT is seeking a Senior Administrative Assistant to join our Construction Services team in our Raleigh, NC office! This role follows a hybrid-remote work model, requiring a minimum of 3 days of onsite office attendance per week.

GFT’s construction services are the cornerstone of our commitment to transforming communities and enhancing lives. We oversee every construction phase to help ensure projects are completed on schedule, within budget, and to the highest safety and quality standards. Our seasoned professionals bring deep industry knowledge and a collaborative and innovative approach, working closely with all stakeholders to manage project complexities and deliver excellence.

What you’ll be challenged to do:

The Sr. Administrative Assistant will provide administrative support to business line leadership and employees by coordinating communications, travel, training, employee records, and other day-to-day business activities. You will manage invoices, timesheets, expenses, certifications, vehicle milage logs, and personnel documentation while ensuring compliance with company policies and procedures. 

In this capacity, the successful candidate will be responsible for the following:

• Provides advanced support to the business unit/business line administrative manager, management, and business unit staff with minimal guidance from supervisor.
• Assist with preparing communications to employees within the corporate business group.
• Review and process vendor invoices, and track accounts payable (AP).
• Support timesheet and expense account entries.
• Process conference, seminar, training registrations, and coordinate travel and meeting arrangements.
• Administer employee certification maintenance.
• Coordinate directly with Shared Services staff to resolve human resources, quality, safety, financial and operational matters.
• Support company vehicle mileage log entries.
• Process employee new-hire paperwork, change notices, and related documentation while ensuring compliance with company policies and procedures.
• Visibly supporting and providing an efficient communications link between the employees in the Business Line and all company policies, procedures, directives, and activities.
• Assist with employee Onboarding, Offboarding, Supports the administrative needs of the business line field personnel.
• Coordinate directly with Shared Services staff to resolve human resources, quality, safety, financial and operational matters.

What you will bring to our firm: 

• A High School Diploma or equivalent.
• 5+ years of relevant experience as an administrative assistant.
• Working knowledge of Microsoft Office Suite/Office 365 applications.
• Experience with integrated IOS phone systems.
• Excellent customer service skills.
• Excellent written and verbal communication skills.
• Ability to multitask, organize, and prioritize work activities.
• Able to work independently and collaboratively as a team.

What we prefer you bring: 

• An Associate’s or Bachelor’s degree in a related area.
• Prior experience in the Architecture, Engineering and Construction (AEC) industry.

Compensation:

The range for this position is salary range is $60,000 - $75,000 Salary is dependent upon experience and geographic location.

Featured Benefits: 

• Hybrid (in-person and remote) work environment. Must be willing to travel to one of our office locations for new hire training and occasional meetings.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Sponsorship is not being offered for this position.

Location:  Raleigh, NC Core Business Hours: 8:00 AM – 5:00 PM Employment Status: Full-Time GFT does require the successful completion of a criminal background check for all advertised positions.

"California Applicants" Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

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