Personnel Specialist

Enjoy the flexibility of a hybrid telework schedule while being based near historic Folsom-close to restaurants, shops, scenic walking trails, and with free parking !
Please note: this position is not located within a prison facility.


Position may be eligible for the Recruitment and Retention (R&R) differential, which varies from $2,400 to $4,800 annually based on qualifying factors.


W e are excited to announce that effective January 1, 2026 the California Prison Industry Authority (CALPIA) has been renamed the California Correctional Training and Rehabilitation Authority (CALCTRA).


A Statement of Qualifications (SOQ) is required when applying for this position.The SOQ must conform to the instructions below or your application may be disqualified.


Join a mission-driven team dedicated to reducing recidivism, improving prison safety, and enhancing public safety by providing meaningful work and training opportunities to incarcerated individuals.


As a full-time state employee, you'll receive:

• At least 156 hours of paid leave in your first year
• 11 paid holidays
• Comprehensive health, dental, and vision benefits for you and your family
• CalPERS retirement benefits

Start your CAREER with purpose - make a difference while enjoying great benefits and a work-life balance!


The Personnel Specialist (PS) is responsible for interpreting and applying personnel related laws, rules, regulations, policies, and Memorandum of Understanding provisions pertaining to a variety of personnel transactions. The PS is responsible for processing appointments, separations, payroll, and benefits for California Correctional Training and Rehabilitation Authority (CALCTRA) employees and related personnel transactions functions. The PS will share responsibility for personnel/payroll transactions duties for a roster of approximately 275 employees and provided occasional assistance to institution personnel offices with regard to CALCTRA field employees. All duties require effective communication and excellent customer service with internal staff, employees, and control agencies. May require travel to the institutions, as necessary.


Need help with the application process? Join us every Friday at 11:00am for a FREE interactive Zoom presentation: How to Apply for State Jobs


Zoom Link: Meeting ID: 781 163 9893


Passcode: CALCTRA


This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment. We do not accept STEM-OPT.


You will find additional information about the job in the Duty Statement .

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• PERSONNEL SPECIALIST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-526545


Position #(s):
063-043-1303-002

Working Title:
Personnel Specialist


Classification:
PERSONNEL SPECIALIST $4,030.00 - $5,044.00 A
$4,632.00 - $5,807.00 B
$4,799.00 - $6,008.00 C
$5,184.00 - $6,488.00 D
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.


# of Positions:
Multiple


Work Location:
Sacramento County


Telework:
Hybrid


Job Type:
Permanent, Full Time


Work Shift:
8:00am-5:00pm


Work Week:
Monday-Friday


Department Information
Federal Workers, California Welcomes You!


Work for California


The California Correctional Training and Rehabilitation Authority (CALCTRA) is a self-supporting state agency that provides productive work opportunities and job skills to incarcerated individuals to reduce recidivism and increase public and prison safety.


The California Correctional Training and Rehabilitation Authority (CALCTRA) operates within California Department of Corrections and Rehabilitation (CDCR) facilities. CDCR does not recognize hostages for bargaining purposes. CDCR has a "NO HOSTAGE" policy, and all incarcerated individuals, visitors, non-employees, and employees shall be made aware of this.


California Correctional Training & Rehabilitation Authority Recruitment Video


California Correctional Training & Rehabilitation Authority Recruitment Video (Spanish)

In the event of a medical state of emergency CALCTRA will follow Public Health Orders issued by the California Department of Public Health (CDPH) and issue departmental directives which may include guidance from California Department of Corrections and Rehabilitation and California Correctional Healthcare Services.

Watch this success story to see how jobs with CALCTRA contribute to the success of incarcerated individuals and reducing the recidivism rates.


CALCTRA Graduation at California Men's Colony " CALCTRA Website


Department Website:


Special Requirements
Upon a conditional job offer, the selected candidate will be required to clear live scan, a tuberculous (TB) test, and physical (if applicable).

This position is subject to reasonable suspicion drug testing pursuant to 2 CCR § 599.960.


Employment information on the STD 678 MUST be complete with hours worked, dates, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Please indicate the classification, Job Control Number (JC) and position number in the 'EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING' section of your application, failure to provide this information may result in elimination from the hiring process. Resumes are welcome but do not take place of the STD 678. Incomplete applications received may not be considered.


Statewide Recruiting has a hot off the press new resource for you: State Application Checklist

This resource was created to help job seekers understand how to write a strong state application and address some of the frequently asked questions about state applications. We hope you find it useful, and we think it pairs pretty nicely with the SOQ checklist


Employees new to CALPIA will be required to attend New Employee Orientation (NEO) prior to starting work within an institution or Central Office. NEO is 4.5 days (36 hours) and will be conducted at the Green Valley Training Center in Folsom, CA. New employees traveling 50 miles or more from their home address or headquarters location to attend NEO will receive a travel advance sufficient for meals, incidentals, and travel accommodations for the duration of NEO. Any questions or concerns regarding NEO training can be addressed during the interview process.


Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 8/8/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).


How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:


Address for Mailing Application Packages


You may submit your application and any applicable or required documents to:


California Correctional Training and Rehabilitation Authority
Primary Cert Contact
Attn: Human Resources
560 E Natoma Street


Folsom , CA 95630


Address for Drop-Off Application Packages


You may drop off your application and any applicable or required documents at:


California Correctional Training and Rehabilitation Authority
Primary Cert Contact
Human Resources
560 E Natoma Street


Folsom , CA 95630
Drop off location is non-operational on weekends and holidays
08:00 AM - 05:00 PM


Required Application Package Documents


The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  Please see Statement of Qualifications Instructions Below
  
• Other -
  If you are basing your eligibility on education, provide your unofficial transcripts. If you are using foreign transcripts, you must provide a transcript evaluation. The transcript evaluation must state the number of units to which the foreign course work is equal. If you are not basing your eligibility on education, do not provide your unofficial transcripts. Select Choose/Upload for the required document. Then select Bypass File.
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.


Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:


Desirable Qualifications are not required but are listed to demonstrate what experience/education would make the selected candidate most successful in this position. If you have this education/experience, you are encouraged to include this information in your application.

• Experience in applying and interpreting State and Federal Laws, rules, policies, and procedures.
• Experience working under pressure and able to perform multiple tasks with precision.
• Experience prioritizing assignments to meet demands.
• Self-motivated to ensure payroll and personnel transactions are completed accurately and timely.
• Experience using Microsoft Outlook, Word, Excel, and Teams.
• Experience using modern office equipment; computer, calculator, calendar, and scheduling appointments.
• Experience in Human Resources; processing payroll and benefits.
• Experience in Customer Service.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.



Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website:
Human Resources Contact:
Human Resources
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Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
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View email address on click.appcast.io
California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Statement of Qualifications


In addition to your state application, you must submit a Statement of Qualifications (SOQ) and it must conform to the instructions below. Information contained in the SOQ must be personal experience, substantiated by the work experience included in your application. Applications submitted without a SOQ or a SOQ that does not conform to the instructions below may be disqualified . Failure to follow these instructions may result in disqualification from the hiring process.

The Statement of Qualifications (SOQ) must be submitted on a separate PDF, no more than one page, single spaced.


After reviewing the duty statement and desirable qualifications, describe why are you the best candidate for this position?

Artificial Intelligence (AI) tools can be useful in developing written responses: however, it is important to use these tools responsibly and ethically. Minimum Qualifications (MQs) are required to be verified by the Human Resource Unit, per CCR 249.4 - Verification of Minimum Qualifications Prior to Appointment . If it has been determined an applicant has misrepresented their education and/or employment history, it may be cause for disqualification, and may result in removal from an employment list - CCR 172. General Qualifications. Applicants shall provide relevant and accurate information on all application documents to avoid disqualification California Code, GOV 18935 .


Additional Information


SURVEY MONKEY - Please complete this optional survey letting us know how you heard about this position by clicking here .

In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees' monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.


Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.