Accounts Payable & Receivable Coordinator/Senior Accounts Payable & Receivable Coordinator

Job Summary

Do you have experience processing payroll in a high-volume environment? Are you passionate about making a meaningful impact on the residents of El Paso County? Do you thrive in a collaborative environment where customer success is the shared goal? If the answer to these questions is yes, we would love to have you join our team as an AP & AR Coordinator or Senior AP & AR Coordinator. You will play a key role in managing financial transactions that directly benefit members of the El Paso County community. You will join a dedicated team responsible for ensuring the providers who support children placed out-of-home get paid timely and accurately. In this role, your strong organizational and communication skills will help ensure that these valuable services are provided to the community without any disruptions. If you're highly skilled in conflict resolution, detail-oriented, and proficient in Microsoft Office, we want to hear from you!

Accounts Payable & Receivable Coordinator

Salary Range: $40,550.00 - $58,940.00 annually

Hiring Range: $45,800.00 - $54,800.00

Anticipated Hiring Rate: $48,131.20

Senior Accounts Payable & Receivable Coordinator

Salary Range: $44,910.00 - $65,130.00

Hiring Range: $50,800.00 - $58,800.00

Anticipated Hiring Rate: $52,632.32

This position has an anticipated work schedule of Monday – Friday, with flexibility between 7:00 am – 6:00 pm; Hybrid schedule may be available upon successful completion of the initial evaluation period; subject to change.

Due to the sensitive nature of this role, additional background checks may be required, including a Government Program Fraud and Child Welfare Abuse & Neglect database (TRAILS) check. Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications. This position provides financial support to County departments and offices with a variety of financial duties, including departmental accounts payable or receivable, reconciling, and reporting. Uses a variety of State and County financial systems. This position is part of the Accounts Payable & Receivable Coordinator career progression series, which includes Accounts Payable & Receivable Coordinator and Senior Accounts Payable & Receivable Coordinator. An employee is eligible to advance to the next position within the series when the employee has met the criteria for advancement as notated within the job description and has received a recommendation from the Hiring Authority. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function.

Essential Duties/Responsibilities

• Performs routine accounts payable or accounts receivable duties based on functional area assignment. Performs data entry into various County and State financial systems, ensuring accuracy.
• Identifies the types of payments received and credits the proper accounts; updates County and State financial systems and generates receipts as needed. Prepares deposits according to established procedures.
• Contacts clients and reviews needed documentation for proper payments.
• As assigned, assess fees to families receiving Health & Human Services assistance; monitors accounts for payments. Determines eligibility for new and ongoing H&HS assistance; monitors placements and court orders to ensure accuracy and timeline.
• Coordinates with departments and prepares documents for purchasing materials, labor, and services, ensuring accuracy of purchase orders and budget assignments.
• Prepares financial documents and forms, such as requisitions, purchase orders, and invoices; coordinates with appropriate staff and clients as needed.
• Organizes and verifies financial documents for accuracy; processes invoices for payment as needed.
• Reviews and reconciles encumbrances and expenditures as well as vendor and P-card statements as assigned.
• Conducts research in financial systems and reconciles accounts as needed.
• Provides financial reports according to departmental needs.
• Assists as needed with other areas to meet processing deadlines.
• Processes 1099 tax code information for vendor accounting.
• Provides administrative support as needed.
• Requests setup of address book vendors.
• Performs other duties as required.

Supervision Exercised: This classification does not have supervisory authority and requires no supervision or direction of others. Supervision Received: Receives intermittent supervision. This classification normally performs the job by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor is expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.

Qualifications

Knowledge, Skills & Abilities

• Knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.
• Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook.
• Ability to maintain confidentiality.
• Ability to communicate and work effectively with co-workers, other county personnel, other agencies, and the public. Ability to provide excellent customer service.
• Ability to efficiently plan, schedule, and organize.
• Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills.
• Maintain regular and punctual attendance.

Senior Accounts Payable & Receivable Coordinator:

• Working knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.

Required Education & Experience

• High school diploma or equivalent education.
• One year of related accounts payable or accounts receivable experience. Associate's degree in a related field may substitute for the required experience.

Senior Accounts Payable & Receivable Coordinator:

• Two years of related accounts payable or accounts receivable experience. Associate's degree in a related field may substitute for one year of the required experience. Bachelor's degree in a related field may substitute for the required experience.

Preferred Education & Experience

• Associate's degree in business, accounting, or related field.
• Accounts payable or accounts receivable experience in a government setting.
• Minimum of one year experience in payroll or invoicing in a high-volume environment

Pre-Employment Requirements

• Must pass conditional post offer background investigation and drug screen.

Work Conditions

Duties are primarily performed in an office and remote work environment dependent upon Department discretion and business needs. The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. Changes to this document may only be made by a member of the Human Resources Department.

El Paso County is an E-Verify and Equal Opportunity Employer. El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.

Full-time employees are eligible for the following benefits:

• Medical, dental, and vision benefits
• Paid vacation, sick, and personal leave
• 11 paid holidays
• Onsite health centers
• Onsite fitness centers
• Reach Your Peak wellness program
• Short and long term disability
• Life insurance
• Flexible spending accounts to include dependent care
• Employee assistance program
• Tuition reimbursement
• Retirement plan
• Deferred compensation (457b)