Business Assistant II

Position Title: Business Assistant II Department: Precollege Programs Center Location: Rutgers University‑Newark, Newark, NJ Status: Full Time Working Hours: 37.50 hours per week FLSA: Nonexempt Salary Range: Minimum $52,602.48 – Maximum $76,975.48 Position Overview The Center for PreCollege Programs administers precollege and pipeline programs designed to educate, inspire, and prepare students for success in secondary and post‑secondary education while promoting a college‑going culture. Posting Summary Rutgers University‑Newark is seeking a Business Assistant II. The position reports to the Director/Associate Dean of the Center for PreCollege Programs and provides business support by coordinating and administering business office activities to help achieve departmental objectives. Responsibilities Plans, facilitates, and manages key fiscal and business administrative functions of CPP's six core programs that serve approximately 2,000 students Accurately prepares, reviews, and reconciles purchase orders, IPOs, cash transmittals, journal entries, commitments, and other financial transactions and documents Provides general administrative and operational office support functions for the Center (e.g., processing records such as travel orders, expense reports, and payroll/PeopleSoft transactions) Prepares commitment accounting, ensures the availability of funding, and maintains accurate records and accounting of all expended funds Reconciles accounts monthly and prepares fiscal and program reports for the university, state, federal, and other sponsored programs as required Provides administrative support to the CPP Director/Associate Dean by managing their calendar, scheduling meetings, overseeing preparations for events, and handling external communications Assesses center matters and evaluates issues before they reach the CPP Director/Associate Dean Assists the CPP Director with preparing documents for the Recruitment, Onboarding, and Classification System (ROCS) and the Human Capital Management (HCM) system for submission to the Sr. Dept. Administrator Supports the CPP Director/Associate Dean in developing and submitting the annual budget, including monthly and forecasting reports as required by the Senior Department Administrator Makes recommendations to improve financial and business processes to enhance operational efficiency Benefits Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Minimum Education and Experience Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of accounting, finance, business administration, office administration, organization, coordination, facilitation, bookkeeping and/or report writing. Also requires good communication skills and computer literacy. Preferred Qualifications Minimum of 2 years' experience in a position providing business/administrative support. Demonstrated ability to organize office workflow and interact with technical and professional staff to achieve daily output, including but not limited to invoices, income transmittals and reports. Experience should have been in a busy, service‑oriented, programmatic or administrative function. Must maintain successful working relationships with Program Managers, Coordinators, Program Assistants, and University Departments. Must be detail‑oriented, organized and have the ability to establish priorities and multitask. Equipment Utilized Computer competence must include extensive knowledge in Microsoft Office 365, including Word, Outlook, and Excel programs. Experience with Rutgers' Financial Management (Oracle Cloud) and Rutgers Marketplace (Jaggaer) programs is preferred. Physical Demands and Work Environment Must be detail‑oriented, organized and have the ability to establish priorities and multitask. Ability to lift 25 lbs for management of Center supplies. There is no opportunity for remote or hybrid work for this position. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non‑Discrimination Statement at the following web address: #J-18808-Ljbffr Rutgers University