Administrative Assistant - Temporary

Primary Purpose Summary The Reception & Administrative Support Temporary employee manages front-desk operations, greets and registers visitors, and provides essential administrative support. This role assists with mail task, coordinates meetings, and supports office supply management. The position also helps with internal events, serves as a local community and school contact, and provides backup coverage for administrative functions. Success in this role requires professionalism, confidentiality, strong communication skills, and the ability to work accurately in a fast-paced environment with frequent interruptions. This position is temporary. It will be a minimum of 3 months, with the posibility of it being extended Detailed Description: Primary Duties and Responsibilities Receive and register all visitors according to security procedures. Schedules meetings and interviews as requested by the director of HR. Makes photocopies; mails, scans and emails documents; and performs other clerical functions. Assists or prepares correspondence as requested. Processes mail. Maintain clear, easy-to-access information for back-up staff. Distribute and prepare US postal service mail, including sending outgoing mail at end of each day with the UPS workstation. Assist in visitor coordination, travel and maintaining meeting supplies. Assist various departments with food/preparations and sometimes clean-up for internal meetings. Order/maintain office supplies for various departments. Some shopping for various supplies (use company-issued purchasing card). Book and prepare meeting rooms as needed. Assist with Employee Engagement activities. Be the Aptar contact with schools in the local area. Help various departments with small projects as needed and as time permits. Perform all other duties assigned. Required Qualifications/ Skills and Abilities 3 to 5 years experience in reception/switchboard/general office is preferred. High school diploma or GED required. Must be dependable with an excellent attendance record. Must have professional demeanor with outstanding interpersonal and communication skills Must be highly trustworthy. Often deal with sensitive/confidential information/situations where good judgment and discretion are critical. Must be comfortable with occasionally helping to assist communications/procedures in security/emergency situations. Be comfortable with fast pace and fast-changing priorities. Work accurately with details, often working with many interruptions. Computer skills: Microsoft Office (especially Word, Excel, Outlook). Must be comfortable in learning and using new software. AptarGroup