Grants & Contracts Specialist, Walker Department of Mechanical Engineering in Cockrell School o[...]

Grants & Contracts Specialist – Walker Department of Mechanical Engineering, Cockrell School of Engineering Position to support grant proposals and award efforts within the Walker Department of Mechanical Engineering. This includes assisting with proposal preparation and submission to the Office of Sponsored Projects (OSP) and managing awards and subawards. The role works closely with other members of the Department Research Administrator team. Responsibilities Collaborate with the ME Finance Team on financial reporting and reconciliation. Process and submit non‑funded agreements (DUAs, NDAs, CDCPs). Support sub‑award management and coordination with external institutions. Manage cost‑share documentation. Provide oversight on external and internal sponsored projects. Create re‑budgets as awards are renewed or at other ad‑hoc times. Assist PI/faculty members with RPPRs, Just‑In‑Time documentation, and other sponsor‑required reports at the institutional and federal level. Support PI with monitoring and ensuring compliance with federal, state, and institutional regulations. Perform proposal and pre‑award activities for faculty within the Walker Department of Mechanical Engineering. Required Qualifications Bachelor's degree in business administration, public administration, research administration, or related field. Three (3) years of experience supporting research administration. Working knowledge of federal, state, and institutional regulations governing sponsored research (e.g., Uniform Guidance, NIH, NSF policies). Experience using electronic research administration systems (e.g., UTRMS, Cayuse, Grants.gov, NSF Research.gov or FastLane). Strong organizational and communication skills, with the ability to manage multiple deadlines and collaborate effectively with faculty, staff, and external partners. Preferred Qualifications More than three (3) years of experience supporting research administration. Familiarity with sub‑award management, including coordination with external institutions and compliance monitoring. Proficiency in financial systems such as DEFINE, Workday, and experience with budget reconciliation and award setup. Ability to interpret and apply complex sponsor guidelines and institutional policies. Salary $58,000+ depending on qualifications. Working Conditions Work performed in a standard office environment. Repetitive use of keyboard at workstation. Monday – Friday, 8 am – 5 pm. Occasional evening, weekend, or overtime hours may be required. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr Phase2 Technology