Contracts Administrator

Job Description

Job Description

We are looking for a detail-oriented Contracts Administrator to support grant and contract activities in Austin, Texas in a hybrid environment, with 2–3 days per week in the office. This contract position has the potential to become permanent and is ideal for someone who can manage competing deadlines, provide strong service to partner organizations, and maintain accuracy across reimbursement, compliance, and documentation processes. The person in this role will work closely with internal teams and community-based centers to help administer funding agreements, monitor requirements, and support ongoing contract operations.

Responsibilities:
• Coordinate the grant application and contracting workflow with internal departments and local centers, ensuring submissions are complete and aligned with annual participation standards.
• Review applications and supporting materials from local centers, answer questions throughout the process, and provide timely guidance on contract and grant requirements.
• Contribute to yearly risk evaluations and assist in building monitoring plans designed to support compliance across assigned programs.
• Conduct contract oversight activities such as reviewing insurance certificates, financial audits, reimbursement support, and other records to confirm adherence to funding terms.
• Process routine reimbursement requests for an assigned portfolio, verify cost allowability, and resolve discrepancies or missing information with local centers.
• Evaluate and process budget revision requests to confirm proposed changes meet grant guidance and contractual expectations.
• Partner with contract team members to recover unallowable expenses and communicate corrective steps and documentation requirements to local centers.
• Help maintain and improve departmental procedures, reference materials, and grant management tools used by both internal staff and external partners.
• Train new team members on reimbursement preparation practices and provide additional contract and grant administration support as business needs evolve.• Bachelor’s degree from an accredited college or university; additional approved formal education may be considered in lieu of required experience on a year-for-year basis.
• At least two years of experience in contract administration, grant administration, finance, or a closely related area.
• Working knowledge of contract compliance, reimbursement review, and documentation standards tied to grant-funded programs.
• Ability to interpret guidelines, identify inconsistencies, and apply sound judgment when reviewing financial and contractual records.
• Strong organizational skills with the ability to manage multiple deadlines while maintaining a high level of accuracy and attention to detail.
• Effective written and verbal communication skills, including the ability to explain requirements and resolve questions with internal teams and external partners.
• Experience supporting contract management functions such as pricing review, bid-related coordination, negotiations support, or similar administrative activities.
• Proficiency in collaborating within a hybrid work environment and building productive relationships across departments and partner organizations.