Executive Assistant

Job Description

Job Description

Executive Assistant

LHH Recruitment Solutions is partnering with a growing organization in Phoenix, Arizona, to hire an experienced Executive Assistant. This position will serve as a key partner to senior leadership, helping manage daily operations, communications, scheduling, and high-level administrative initiatives. The ideal candidate is proactive, highly organized, and thrives in a fast-paced corporate environment.

Key Responsibilities

• Provide direct administrative support to executive leadership and act as a trusted point of contact for internal and external communications.
• Manage complex calendars, coordinate schedules, and prioritize appointments to maximize executive productivity.
• Organize meetings, conferences, and special events, including logistics, room reservations, and attendee communications.
• Prepare meeting materials, presentations, reports, agendas, and other executive-level documentation.
• Document meeting discussions, track follow-up items, and communicate action plans to stakeholders.
• Process and reconcile executive expense reports while assisting with financial reporting requests.
• Develop professional PowerPoint presentations and executive-facing reports.
• Review agreements and business documents to ensure completeness and compliance with company standards.
• Coordinate office operations, including ordering supplies, maintaining inventory records, and supporting workplace organization.
• Welcome visitors, oversee guest access procedures, and ensure adherence to office security protocols.
• Assist with data management, file maintenance, document preparation, and other administrative projects.
• Collaborate with teams across the organization to support business initiatives and executive priorities.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• Minimum of 4 years of recent experience supporting senior leadership or C-suite executives.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong verbal and written communication skills with a polished and professional demeanor.
• Ability to handle confidential information with discretion and sound judgment.
• Proven experience working in a fast-paced, deadline-driven environment.

Additional Requirements

Selected candidates must successfully complete:

• 10-year background investigation
• Credit screening
• Drug screening

Details

Full-Time
Monday-Friday
Pay: $30.00-$40.00 per hour, DOE
Location: Phoenix, AZ - Onsite

*Contract To Hire Position*

If you're an experienced Executive Assistant looking for an opportunity to support executive leadership while making an impact within a dynamic organization, we encourage you to apply today.

Pay Details: $30.00 to $40.00 per hour

Search managed by: Erin Fuqua

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.