Marketing Project Manager

Marketing Project ManagerInsomnia Cookies was founded in a college dorm room by then-student Seth Berkowitz. Fast forward 20 years and so many cookies later, our innovative bakery and delivery concept has become a cult brand known for its rabid following of cookie lovers who crave Insomnia's warm, delicious delivery all day and late into the night. Today, Insomnia Cookies spans more than 350 stores worldwide, including its flagship location in Philadelphia, PA, where the company is proudly headquartered. As we continue to grow our footprint and bring warm cookies to new communities across the globe, Insomnia Cookies is revolutionizing the cookie game by truly imagining what's possible.As our Marketing Project Manager, you are the operational backbone of the Insomnia Cookies marketing organization. You keep campaigns moving, calendars honest, and teams aligned across every initiative, from LTO launches and Cookievation drops to seasonal brand moments and new market openings. This role sits at the center of a fast-moving marketing org, supporting the CMO and both the Brand and Integrated Marketing and Digital Marketing teams. You're not just tracking tasks, you're anticipating bottlenecks, flagging risks before they become problems, and making sure nothing slips through the cracks between strategy and execution. You'll own Asana as the single source of truth for the marketing org, build and maintain the integrated campaign calendar, and serve as the primary point of coordination between internal teams, external agencies, and cross-functional partners. If you love systems, thrive in creative environments, and get satisfaction from watching a complex campaign ship on time and on budget, this role was built for you.Key Responsibilities:Own end-to-end project management for all marketing initiatives, from creative brief through launch and post-mortem, across Brand, Digital, and CMO-led programsBuild and maintain detailed project plans in Asana, setting milestones, assigning tasks, and tracking progress across all active workstreamsRun weekly marketing team syncs, maintaining a clear view of what's on track, what's at risk, and what needs a decisionOwn and maintain the integrated marketing calendar across LTO launches, Cookievation drops, seasonal moments, partnerships, CRM sends, and paid media flightsEnsure all teams, Brand, Digital, Creative, PR, Social, and Influencer, are operating against a single synchronized calendar with no conflicting timelines or missed dependenciesFlag sequencing conflicts and work with the Directors to resolve them before they impact deliveryBuild comprehensive project timelines and ensure all stakeholders have clarity on their deliverables, deadlines, and dependenciesProactively identify resourcing gaps or capacity issues across internal teams and external agencies, and escalate to the CMO or relevant Director when timelines are at riskManage the intake process for new marketing requests, scoping work and prioritizing against the existing calendarTrack and reconcile marketing budgets across campaigns and vendors, maintaining an up-to-date view of spend versus planManage vendor contracts, SOWs, and purchase orders, and flag budget variances before they become overrunsPartner with Finance on budget forecasting and monthly reconciliationServe as the day-to-day operational point of contact for creative, PR, media, and other marketing agencies, ensuring deliverables are briefed, tracked, and delivered on timeManage asset trafficking between internal teams and external partners, keeping creative reviews, approval cycles, and revision rounds on scheduleMaintain a master vendor contact list and ensure all contracts and NDAs are currentServe as the central coordination point between Brand, Digital, Creative, Operations, Culinary, and Finance teams for all marketing-adjacent workstreamsEnsure all marketing deliverables are reviewed, approved, and routed correctly before going liveSurface the right decisions to the right people at the right time, keeping senior leaders focused on strategy rather than status updatesCoordinate international marketing initiatives and communication with Canadian and UK business teamsBuild and maintain campaign status dashboards in Asana, giving the CMO and Directors a real-time view of all active and upcoming initiativesRun post-mortems on major campaigns, capturing learnings on timeline, budget, and process to sharpen future executionTrack recurring reporting deliverables across the marketing org and ensure they're completed and distributed on scheduleQualifications & Experience:3 to 5 years of experience in marketing project management, agency operations, or a similar coordination-heavy roleAsana expertise is required. You know how to build projects, set up workflows, manage dependencies, and use reporting views to give leadership a real-time picture of the org's workExperience managing complex, multi-workstream marketing calendars across brand, digital, and creative teams simultaneouslyStrong budget management skills, including tracking spend, managing vendor invoices, and flagging variancesProven ability to manage agency and vendor relationships at the day-to-day operational levelExceptional organizational skills and an instinct for anticipating problems before they escalateComfortable working across a range of stakeholders, from creative teams to the CMO, and translating between strategic direction and tactical executionRestaurant, retail, or consumer brand experience strongly preferred. You understand the pace and the stakes when an LTO launch has a hard datePMP certification is a plus but not required. What matters is your track record of shipping complex projects on timeBachelor's degree in Marketing, Business, Communications, or a related field preferredSweet Position Perks:A central, high-visibility role supporting one of the most culturally beloved brands in the food and beverage spaceDirect access to and support from the CMO and both Directors, with real influence over how the marketing org operatesCompetitive salary, bonus, and benefitsA fun, entrepreneurial, and cookie-filled cultureFree cookies, branded swag, and so much more$100,000 - $120,000 a year