Executive Assistant Corporate Secretary

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Miracle Hill Ministries is South Carolina's largest and most comprehensive provider of homeless services. At our core, we exist to serve people experiencing homelessness -physically, emotionally, and spiritually. We share the Good News of Jesus with them as they move toward independence, stability, and healthy relationships.

Summary / Purpose of Position:

To provide all needed support to MHM's governing Board and the MHM President/CEO. To support other staff leaders and the ministry in general as you can.

Essential Duties and Responsibilities:

• Administrative support for the President/CEO
  • Schedule appointments: donor engagements, meetings, trainings, speaking engagements.
  • Travel management.
  • Plan for guests: scheduling, prepping meeting space, greeting guests.
  • Email Management.
  • Handle personal correspondence, executive office documents, presentations, and documentation as needed: proofing as needed.
  • Recognize deaths, illnesses, or other special events in the lives of donors, Board members, and staff. (Ensure that the CEO, senior leaders, and Officers are aware of special prayer requests and special staff needs that come to your attention).
  • Recognize Staff, Board, and special donors on their birthdays.
  • Assist in fundraising portfolio management.
  • CEO finance management and record keeping.
  • Senior Leadership and Department Head meeting planning, preparation, & record-keeping
  • Represent the CEO's position in some staff activities such as event planning.
  • Perform other duties or activities as directed by the CEO/President
• Corporate Secretary support for the MHM Board
  • Coordinate with CEO, Board Chair, and Sub-Committee Chairs to schedule meetings
  • Ensure that all board records, including minutes, are accurate, safe, and always accessible
  • Ensure that monitoring reports are complete and timely
  • Provide agendas, assemble Board packets and distribute one week in advance of Board meetings

Other Responsibilities:

• General office responsibilities
  • Responsible for meals/snacks/drinks when needed for Board and groups convened by the CEO or COO.
  • Coordination for ministry-wide conference attendance.
  • Scholarship Committee coordination.
  • Maintain general correspondence files for Miracle Hill Ministries.
• Special Projects/needs
  • Use your knowledge of Miracle Hill, its philosophy and its people, to assist with special projects. Such assignments may include acting as a substitute in one of the departments, visiting with donors, representing Miracle Hill at official functions, and active participation in professional association meetings. When in another capacity, during the time you are there, you are under the supervisor of that area in the chain of command, and should respect their established methods of operation.
  • Track vouchers and contributions to partner ministries and agencies.
  • Other projects to be determined.
• Interior Design
  • Help ensure quality and cleanliness are maintained in Miracle Hill's facilities
  • Standard-bearer for our interior design standards of excellence.
  • When opening a new facility, ensure that the facility meets the MH standard of quality. Cooperate with the Director of Facilities and other parties to ensure the transition and opening are as smooth as possible.

Supervision Requirements

• Ministry Enrichment Coordinator

Qualifications & Skills:

• Bachelor's Degree
• Excellent people skills and skilled in building relationships.
• Proficient in Word, Excel, PowerPoint, and Outlook
• Proficient in Raiser's Edge/NXT
• Proficient in electronic filing for documents
• Administrative or executive assistance experience preferred

Religious:

• As an evangelical Christian ministry, Miracle Hill values its rights under federal law to hire individuals who share the Christian faith and the ministry's doctrinal beliefs.
• To be considered for employment, ALL APPLICANTS MUST read and agree with our Doctrinal Statement and Employment Qualifications (scroll down on page to see qualifications) .